Arriving in September
When you have accepted the offer of a place on your course you can start to plan moving in to halls. Most people move into halls on Welcome Day. This year Welcome Day will be Saturday 15 September. This is when the majority of people arrive so most students will be settling in together and there is also a special event at night for Freshers organised by the Union of Students.
To avoid delays on Welcome Day, we will allocate regular slots for you to arrive in. It's really important to book a time slot in advance and arrive at the time allocated. If you do not book a slot, you may experience delays on the day. Even if you are not arriving on 15 September, please let us know what day you hope to arrive by completing this form and contacting your hall directly by email to tell staff your plans.
Returning and Nottingham medical students
If you are a returning student, you should NOT arrive on Saturday 15 September until after 5pm. However, you can move into your room on Friday 14 September if you wish. If you do arrive on Friday 14, please go straight to your allocated hall between 10am and 5pm. You will not be charged for arriving a day earlier. However, if you move in earlier than 14 September, you will be charged for extra nights.
When you start to plan your journey from overseas it's a good idea to let the International Department know when you are arriving so they can support you. They also provide a meet and greet service for students arriving at UK airports. The service is free but you need to book in advance.
Arriving in January
Most students move into halls in September and it's best to arrive during Welcome Day if you can. However, don't worry if you can't, or if your course and halls contract start at a different point in the year we're happy to make alternative arrangements for you.
Please go direct to your halls of residence on arrival. We recommend that you arrive during office hours (9am-6pm) but, if you do arrive outside office hours, please call the Hall Manager and someone will show you to your room.
If you arrive earlier than your contracted dates, please contact your Hall Manager to confirm your expected date and time of arrival so they can make sure your room will be ready. Remember that, if you arrive earlier than your contract date, you will need to pay for the additional days unless you're an international or Get Ahead student.
If you are an international student arriving in January 2019 you can find out more about travelling here and the University's meet and greet service through the International Office.
Sorting your paperwork out (Derby students)
Once you have arrived, you may have to visit the Student Housing Centre to sort out any outstanding paperwork. The Student Housing Centre is based at Nunnery Court and is open from Monday to Thursday 9.15am-4.30pm and Friday 9.15am-4pm.
If your course starts earlier than Welcome Day or you just want to arrive earlier than your contracted dates, please contact your hall directly by phone, so the Hall Manager can make sure your room will be ready. Remember that, if you arrive earlier than your contract date, you will need to pay for the additional days.
These charges for additional days do not apply to international students who are arriving for the international induction programme. For more information about this, contact the International Student Centre:
These charges will also not apply to people arriving for the Get Ahead Programme.
Please don’t hesitate to contact us if you have any queries or questions about arriving early.