Student Surveys Privacy Notice

National Student Survey (NSS) 

The NSS is being carried out by Ipsos, an independent research agency, on behalf of the Office for Students (OfS) and UK funding and regulatory bodies. The NSS is carried out in the public interest. Your contact details will be transferred to Ipsos for the purpose of the NSS only, as described in sections 9.3 and 9.4 of the conditions of enrolment. 

Personal data is held in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. All your responses will remain strictly anonymous and at no point will you be identified to us. Any personally identifiable data will be securely deleted by Ipsos after the survey closes and will not be shared with any third parties. The University only receives anonymised, aggregated results. More information about Ipsos's privacy notice is available on the NSS website.  

Postgraduate Taught Experience Survey (PTES/PRES) 

The information that you supply on the survey will be held and processed in line with the UK General Data Protection Regulation (GDPR), Data Protection Act 2018, and EU General Protection Regulation (GDPR).  

Information will be used by the University of Derby (as Data Controller) to review the student experience and identify areas for improvement. We retain this data for 3 years, after such time it will be securely destroyed.   

All responses collected through PTES/PRES are stored by Jisc (a data processor) on behalf of the University of Derby.  

Jisc will share the survey responses with Advance HE who aggregate and anonymise the data in order to conduct national level research, analysis, and reporting. You will not be identified in any report produced by Advance HE. Advance HE share anonymised data with Student Voice, who provide the University with qualitative theme data.  

Your survey response is confidential. None of your teaching staff, nor anyone in your School or College will be able to identify you from your responses (unless you personally choose to identify yourself in your open comments). 

Results will be reported back to relevant staff as aggregated data, including any open comments which will be grouped by question. Your individual set of responses cannot be seen by academic staff. However, please note that your comments will not be edited before staff see the set of all responses. So, if you refer to your own personal circumstances, this could make such a comment identifiable. 

Your responses will be held securely by Jisc, the University of Derby, and Advance HE. 

Your participation in this questionnaire is voluntary. Our lawful basis for processing this data is Consent. 

You can withdraw your consent prior to the closing date of the survey without your responses being included in the dataset by contacting students@derby.ac.uk. Data that has already been anonymised cannot be withdrawn from the survey.

Our Data Protection Officer (DPO) can be contacted at dpo@derby.ac.uk.

Alternatively, you can email gdpr@derby.ac.uk for more information. You can read more about how we handle your information in our data governance privacy notices.

Programme Questionnaire (PQ)

The University of Derby takes the views of students seriously and acts on the feedback received to ensure that we provide a high-quality academic experience. This students survey provides an opportunity for you to tell us what you think, what we do well and what we may need to improve.

Confidentiality and data protection

All data collected in this survey is confidential and will be held securely. None of your teaching staff, nor anyone in your School or College will be able to identify you from your responses (unless you personally choose to identify yourself in the open comment boxes). Results will be reported back to relevant staff as aggregated data, including any open comments which will be grouped by question. Your individual set of responses cannot be seen by academic staff. However, please note that your comments will not be edited before staff see the set of all responses. So, if you refer to your own personal circumstances this could make such a comment identifiable.

The information you supply in this survey will be held and processed in line with the Data Protection Act 2018, GDPR and subsequent legislation. IT will be used by the University of Derby (as Data Controller) to help make continual improvements to our teaching and module delivery. Anonymised, aggregated data may be shared for external benchmarking. Your identity will not be revealed in this process. We retain this data for five years, after such time it will be securely destroyed.

Our lawful basis is your consent, which is obtained by completing and submitting. Should you wish to withdraw consent, please do not submit.

You can email our Data Protection Officer (DPO) at dpo@derby.ac.uk. You can read more about how we handle your information in our data governance privacy notices.