Immigration Conditions

This page is dedicated to students studying on a Student Visa or other UK visa category and students with Settled or Pre-Settled Status under the EU Settlement Scheme (EUSS).

This page is dedicated to students studying on a Student Visa or Other UK visa category and students with Settled or Pre-settled Status under the EU Settlement Scheme (EUSS)

Listed below are the conditions that you need to fulfil in order to enrol on your course and successfully complete your degree without experiencing any immigration implications. You must comply with the conditions below during the entire duration of your course.

Please note that you must provide the original copies of all the required documents to us on campus as required in the Overseas and EU students enrolment guide By not providing us with relevant documents, you may be in breach of your visa responsibilities and regulations. Failure to comply with the conditions below could lead to withdrawal from the course and the cancellation of your visa.

Please read the conditions below that will apply to you based on your type of immigration status.

Student studying on a Student visa or Other UK visa category

To enrol on your course, you must provide the following documents as evidence of your right to study in the UK:

  • Front and back of your Biometric Residence Permit (BRP)
  • Passport information page
  • Stamped Vignette on your passport given by UKVI that shows the current date of entry into the UK
  • Any previous vignettes on your passport given by UKVI that allowed you to enter the UK

In addition to the above documents, you must also;

  • Enrol for your course on time, including re-enrolment for returning students and enrolment to retake failed modules
  • Attend all classes and any other academic engagements, notifying your Supervisors/Personal Academic Tutor/Programme Leader if you are going to be absent or travel during your studies
  • Seek permission/written approval if you require authorised absence for a short period due to personal reasons
  • Make satisfactory academic progression on your course and meet all scheduled deadlines
  • Ensure that your details with the University of Derby and UK Visas and Immigration (UKVI) are up to date. You can access the online UKVI form to update your details
  • Contact visa@derby.ac.uk if there are changes in your course status. For example, if you will be withdrawing, deferring, or changing course. This does not apply to those who do not possess a Student Visa
  • Ensure that you do not overstay your visa and where necessary, submit a new visa application before your current visa expires if you are eligible to do so
  • Ensure that you provide a copy of your new BRP to the Visa team if you have been granted permission to extend your stay in the UK. You will need to send an email to visa@derby.ac.uk to arrange an appointment to bring your new BRP to be checked and scanned
  • Ensure that you do not exceed the maximum hours that you are allowed to work in a week during term time. Your BRP will state how many hours you can work in a week during term time

Student Visa holders - Frequently asked questions

If you withdraw from your course, either by your choice or the decision of the University, your withdrawal will be reported to UKVI, who will then begin the process to cancel your visa. UKVI will send you a letter to confirm that your visa has been shortened to expire in 60 days, and you will have to return to your home country regardless of how much time you originally had left on your visa. The University will send you an email to confirm that you have been reported. The University will recommend that you make arrangements to leave as soon as possible. We will recommend that you make those arrangements and leave the UK within 60 days from when the report has been made and you have been notified by us.

If you wish to take a leave of absence or an Authorised Break from Studies (ABS) due to personal, financial, or academic reasons, then this will also be reported to UKVI. Similar to a withdrawal, you must return to your home country as your visa will be shortened so as to expire within 60 days. The University will send you an email to confirm that you have been reported. The University will recommend that you make arrangements to leave as soon as possible. We will recommend that you make those arrangements and leave the UK within 60 days from when the report has been made and you have been notified by us.

The University will provide another CAS closer to your expected return on the course to allow you to apply for another visa. You will need to get in contact with the Visa team at visa@derby.ac.uk to start the process for obtaining another CAS.

  • Early completion: If you complete your course earlier than the date that was originally given in your CAS, this will have to be reported to UKVI as well. Your visa will be shortened to expire two months (if your course was less than 12 months long) or four months (if your course is 12 months or longer) after your course's new end date. This means that you will still get the ‘wrap-up period’ that you are entitled to. You will be emailed to confirm that you have been reported to UKVI. The official date of your course completion will be stated in the email that you will receive as a guide on how we establish your new expiry date. You will also be informed when Visa Team reported your completion to UKVI, if applicable, so you can apply for the Graduate route if you wish to do so
  • Completion on or after the expected date of completion: When you complete your studies on or after the date given in your CAS, you will receive an email to inform you of your course completion and that the Visa Team reported your completion to UKVI, if applicable, so you can apply for the Graduate route if you wish to do so
  • Graduate Route and other routes that you may want to consider after your course finished: To extend your stay in the UK, you may apply for a Graduate Route visa, Start-up visa, Skilled Worker Visa, or any other type of visa you may be eligible for. If you wish to extend your stay in the UK, you must apply for a new visa before the expiry date of your Student Visa or any other category of visa you are studying on. You will not be eligible to apply if you are awarded a lower qualification unless the lower qualification is a full degree(e.g. Bachelor's Degree). For example, you will not be eligible if you finish your course with a PG Cert., PG Diploma or PG Award upon course completion

Your visa will state how many hours you can work each week. You can work whilst on a Student Visa as well as study, although the maximum hours you are allowed to work depends on the level of study you choose to take:

  • Bachelor’s degree and above: you are allowed up to 20 hours per week
  • Courses below degree level (e.g. International Foundation Programme): you can work up to 10 hours per week

Find more guidance on work conditions for overseas students

Student visa holders can work full time during the University Christmas and Easter holiday periods, the dates of which can be found in the and confirmed to you with a confirmation letter once you are enrolled.

Undergraduate students may also work during the summer holiday period, subject to you having successfully completed your academic study at that point in time and obtaining a letter from your College Student Centre to confirm your term dates. Postgraduate students do not have a summer break.

Students who have completed their studies at the University of Derby will require a letter from their College Student Centre to confirm they have successfully completed their course of study before they can exceed their restricted working hours.

If you are a postgraduate research (PGR) student, you must have the written permission of your Director of Studies before engaging with any work.

Students who are on a compulsory work placement as part of their courses can work full-time hours on placement. If you are studying on a Short-term Study or Standard Visitor visa you cannot work at all.

Students with Settled or Pre-settled Status under the EU Settlement Scheme (EUSS)

To enrol on your course, you must provide the following as evidence of your right to study in the UK:

  • The passport information page
  • A code for us to verify your EUSS status. You can provide us with this code by going to 'view and prove your immigration status' and ensure you choose the ‘something else’ option on the government website

Pre-Settled Status validity

Your Pre-Settled Status will only be valid for five years. Once you have been in the UK for five years, you can apply for the EUSS again to be granted Settled Status. Please visit the UK Government website for more information on the EUSS and its validity.

If you have any questions regarding the EUSS, please send us an email at visa@derby.ac.uk