How to apply for a Subject Access Request

How to apply

If you wish to request your information please follow the instructions below.

The request must be in writing (for example an email or letter) and it must include: 

• Your full name
• Your address for correspondence
• A clear description of the information you are seeking

This will help us to process your request efficiently and accurately.

Subject Access Request Response Time

Upon receiving your subject access request, we will process and respond within one calendar month. This period starts the day after we receive your request.

If your request is complex or if we have received numerous requests from you, we may extend this period by an additional two months. Should this be necessary, we will inform you within the initial one-month period and explain the reasons for the delay.

To ensure timely processing, please provide any additional information we may require to locate the data you are requesting.

Appointing an Agent

You can appoint someone to act as an agent to make the request on your behalf. If you choose to do so, please ask them to provide the same details as listed above. Additionally, we will require proof of your consent and your valid ID.

We will acknowledge receipt of your request, to the Agent in line with the details above, and may contact you for further clarification regarding the information they have requested.

Contact details

Please email your subject access request to Assurance Services at gdpr@derby.ac.uk or post to:

University of Derby, Assurance Services, Legal, Governance & Assurance Services, Kedleston Road, Derby, DE22 1GB

Need advice?

For more information or advice regarding FOIA  or EIR requests, please contact our FOI team at foi@derby.ac.uk.