Prior to enrolment
Once you have received your unconditional offer, you will need to email the Research Student Office to confirm your attendance date for enrolment.
Prior to enrolment, if you have any fees to pay, then please pay either online or over the phone prior to attending the enrolment session, using the details provided in the information pack included with your offer letter. If you are paying fees on the date of enrolment, please ensure you come in early to make your payment before the enrolment session as we won’t be able to process your enrolment if the payment is not completed.
If you are being sponsored, you must provide proof of sponsorship before you can enrol. This can either be an original letter of authorisation on company headed paper or a purchase order. You should check with your sponsor that they have the correct information to give to the University.
If a sponsor letter or purchase order has been sent independently to the University, you must bring a copy to enrolment. Sponsors will be sent an invoice for each student sponsored. These should be paid promptly or the student could be suspended from their programme. Instalment payments are not available to sponsors.
Your sponsor can either produce a letter for each academic year you are enrolled on your programme; or alternatively, they can produce a single letter indicating that they are willing to cover your costs (tuition fees; bench fees; and/or living expenses) for the full duration of your programme.
Please note that all such letters must be addressed to the University of Derby, signed, and must refer to you by name. The document must explain who is paying and the address invoices should be sent to.
The sponsor must pay the annual tuition fee within 30 days of your enrolment. If your sponsor is not resident in the UK or does not have a UK address then payment of the fees must be made in full at or prior to enrolment.
You should also be aware that if your sponsor defaults on the payment of fees, liability for the debt will rest with you.
In addition to the payment methods outlined above, payment can be made electronically direct into the University’s bank account. If your sponsor prefers to pay electronically please contact Finance Department +44 (0)1332 592742.
If fees are not paid or a sponsor letter is not provided, then this could result in you missing your desired intake period.
At the enrolment session
At your enrolment session, you will need to bring with you your original Bachelors/Masters degree certificates, and your passport/birth certificate. If appropriate, please also bring the following:
- Your BRP card/visa
- Your original English language certificate;
- Your ATAS certificate;
- If you have changed your name since receiving your initial award, eg through marriage or by legal process, please include a verified copy of the document which records this change, (the marriage certificate, deed poll).
We will not be able to complete your enrolment unless you have provided this documentation.
Your enrolment session is where you formally enrol onto the PGR programme. This session will include confirming that your personal details are correct; an introduction to the PGR programme; a tour of the Kedleston Road site and facilities; issuing your student card and network access details; and an overview of our PGR Manager IT System.
We strongly encourage you to arrange to meet with your supervisory team as soon as possible following your enrolment session.