Job details


Human Resources

Responsible to

Recruitment Team Leader


Kedleston Road, Derby Campus


£20,550 to £22,200 per annum

Closing date

Sunday 24 October 2021

Contract type


Post type




About the role

As a Recruitment Assistant, you'll be at the forefront of our HR Operations service, providing a professional recruitment service across the organisation. You'll manage the end to end recruitment service for a variety of positions across the university and be the first point of contact or all internal and external queries. 

The role involves frequent interaction with both internal and external customers, so you'll have excellent communication skills and experience of delivering an exceptional customer-focussed service.

You'll be proactive and use initiative to resolve problems and queries relevant to the role and department. Over time, you'll become a subject matter expert in both Higher Education recruitment and the University of Derby.

You'll support wider HR teams and other departments, therefore excellent cross team working and the ability to constantly seek better ways of providing services is essential.

This is an excellent opportunity for those looking to develop a career in internal Resourcing or HR Operations.

Principal accountabilities

  1. Work in partnership with key internal and external stakeholders, to provide a proactive, organised and accurate recruitment service for a range of positions.
  2. Act as the first point of contact for all internal and external queries relating to high volume recruitment.
  3. Provide a best-in-class service to the Organisation by participating in briefing meetings with Recruiters to clearly support recruitment needs.
  4. Build and maintain relationships with external and internal customers in a manner that results in the highest quality, most efficient and cost-effective outcome for the organisation.
  5. Use the e-recruitment system (Stonefish) to manage a high volume of candidate applications
  6. Work as a liaison and act as an advisor and recruitment subject matter expert and built rapport and strong relationships with Recruiters, HR colleagues and candidates alike.
  7. Monitor and manage the Recruitment Inbox, responding to and resolving queries from both internal and external stakeholders in a timely manner
  8. Maintain relationships with candidates in the talent pool for future roles, keeping them regularly updated and regularly informed on opportunities.
  9. Schedule interviews for candidates and manages queries effectively and efficiently to ensure the assessment event is attended to full capacity.
  10. Ensure candidate files are maintained with appropriate documentation to ensure full compliance at all times to retention policies and legislation
  11. Work to key KPI’s and SLA’s and ensure these are adhered to at all times
  12. Source and attend webinars, career fairs and networking events to promote our employer brand and keep abreast of industry changes
  13. Ensure all live vacancies are advertised compliantly and where appropriate, on job sites, social networks, internally liaising with Recruiters prior to advertising to discuss the Recruiters needs.
  14. Provide effective engagement with unsuccessful candidates to deliver a professional and constructive rejection message, and where appropriate liaise with the Recruiter to manage the candidate experience.
  15. Ensure adherence to policies and employment legislation including but not restricted to Right To Work and UK Visa and Immigration legislation.
  16. Apply for references, process DBS checks and verify right to work.
  17. Support Recruiters with required training needs around the recruitment lifecycle by working closely with the Resourcing Specialist and Recruitment Team Leader to recommend trends/demands to ensure we can meet the Organisational needs.
  18. Become an expert on the Applicant Tracking System and act as an advocate for this at all times sharing best practice to ensure the Organisation utilise the system fully.
  19. Support HR projects as required by the Recruitment Team Leader.
  20. Maintain individual weekly and monthly reporting to ensure individual KPI’s and objectives are delivered, and concerns/issues are escalated accordingly.
  21. Operate to key processes and procedures to ensure the business receives a professional, efficient and consistent service at all times.
  22. Assist the HR Operations team with the on-boarding process.
  23. Assist with other HR related duties as and when required.

Person specification

Essential Criteria



Skills, knowledge & abilities

Business requirements


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note, unfortunately due to the SOC level and salary associated with this post we would be unable to sponsor any applicants requiring a skilled worker visa. For further information, please visit the skilled worker visa page at

If you wish to discuss your individual Visa arrangements in relation to this role, please contact us at


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Recruitment Assistant job descriptionDownload Recruitment Assistant job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.