Job details


The Registry

Responsible to

Student Records Team Leader


Buxton & Leek College (Buxton/Leek Campus)


£21,007 to £22,627 per annum

Closing date

Tuesday 30 August 2022

Contract type

Fixed term contract until 31/12/2022

Post type




About the role

This role is within a busy FE Student Records team, based in The Registry at the University of Derby, and supports Buxton and Leek College. The FE Student Records team collect, record and monitor student information from enrolment through to course completion.  The creation of records enables students to access course resources and the College to meet the requirements of stakeholders and funding agencies. 

The team:

We are looking for someone with the following experience:

English and maths at grades 4-9, or equivalent, are required.

This role can be based in Buxton or Leek.

This is a fixed term role until 31/12/2022.

Principal accountabilities

  1. Compliance - To assist with the production and completion of accurate statutory government data returns. Ensure student information is input in a timely manner to allow the production of scheduled and ad hoc statistics using data from a range of systems. Utilise agreed systems to follow enrolment and registration procedures in line with the requirements and standards of the College, external agencies and funding bodies. To comply with the College’s Health and Safety, GDPR, HR and Safeguarding policies and procedures.
  2. Accuracy – Work with the Student Records Team Leader to develop and implement data quality assurance strategies which encompass rigorous audit procedures for the control of data quality, completeness and accuracy on the College management information systems. Ensure that all data is error free to meets the needs of the College, the University and external bodies. Ensure all documentation is accurately filed, easily accessible and archived accordingly.
  3. Monitoring - Take responsibility for the maintenance and updating of all internal and external databases as required. Ensure external contracts can be effectively monitored and managed. Assist with the setting up and maintenance of college timetables and maintain relevant information for linking into the University’s planning model.
  4. Processing - To work with the Student Records Team Leader to develop effective administrative and reporting systems in line with College and University procedures, which meet the needs of the Senior Leadership Team, academic staff, funding authorities and internal and external auditors. Generate and process all required documentation supporting externally funded provision in line with required deadlines as specified by the Student Records Team Leader and the Head of the department.
  5. Coordination - Co-ordinate the administration associated with external contracts, including ESF projects and sub-contractors. Take responsibility for specific administrative functions, projects or activities as identified by the Student Records Team Leader. Be responsible for the supervision, mentorship and training of staff as appropriate to the role.
  6. Support –Positively promote awareness of the importance of all data matters within the Curriculum Teams including the management of internal and external deadlines. Assist the Heads of Curriculum, Programme Coordinators and other curriculum managers in the understanding and use of scheduled and ad hoc statistics from range of systems. Assist the Student Records Team leader in the development of enrolment and registration procedures in line with the requirements of the College and funding bodies.
  7. Self-development - Undertake Continuous Professional Development to maintain up to date knowledge of funding appropriate to the role.
  8. Generic - Participate in both College and University groups and committees as necessary. Adopt the University’s Core Values and Underpinning Behaviours. Work flexibly and undertake any duties as required relevant to the level of the post.

Person specification

Essential Criteria



Skills, knowledge & abilities

Business requirements


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

DBS check

Buxton and Leek College is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. This post is subject is subject to a Disclosure and Barring Service (DBS) check. An enhanced DBS check will be required, depending on the nature of the role. Any information you provide will be treated in confidence and only used when considering your suitability for the post.

To enable us to process your DBS check please ensure you are able to supply the documentation listed on the DBS website at interview stage.


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

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Six students walking in a line outside One Friar Gate Square, talking to each other and smiling

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.