Optional Placements - Disclosure and Barring Service Clearance - University of Derby

Optional Placements

For courses with optional placements which for example, usually occur in year 2 or 3 of an undergraduate degree course, any requirements for a criminal records check clearance will be assessed closer to the time depending on placement providers’ requirements.

The term ‘clearance’ refers to required criminal records certificates and information being obtained for the University of Derby and relevant to the course applied for which either has no content; or if it does have content for it to be considered and cleared by the University for admission.

At the University of Derby we use an online DBS registration system; this is managed for us by GBG Online Disclosures.  The system enables you to complete the process at your own convenience and we will provide full instructions on how to do this. 

It is important that you commence and complete the process as soon as possible as it can take up to 12 weeks or longer depending on lead times of regional/country police departments.  If required there may be additional time added to complete university panel processes, all of which needs to be done prior to placement.

A criminal record will not automatically prohibit you undertaking a placement. The specific details of each case will be considered on an individual basis.  In each instance we will review your ability to meet the requirements of the course/placement provider/profession and assess the impact of your criminal record upon the needs of the course/placement provider/profession. We are conscious of our responsibility both to consider the needs of each student, ensuring they receive the support required, whilst also safeguarding the public and the University community.

If you are unsure whether your course placements are compulsory or optional, please check the ‘About this course’ and ‘Entry requirements’ section on our website for the course you are applying for.

The University will treat your information confidentially.