For courses with compulsory placements, the criminal records check clearance needs to be achieved prior to enrolment. A placement may not start during the first year of study, however in order for students to go on placement at any point in the course we need to confirm your criminal records check clearance in advance of enrolment at the University alongside other conditions of any offer.
Applications for courses requiring a DBS/Certificate of Good Conduct clearance will be reviewed for academic suitability following which if an offer can be made, this will be subject to a DBS/Certificate of Good Conduct clearance. The term ‘clearance’ refers to required criminal records certificates and information being obtained for the University of Derby and relevant to the course applied for which either has no content; or if it does have content for it to be considered and cleared by the University for admission.
If you provide a UK address on your application to us, we will automatically assume that you are resident here for the purpose of identifying applicants requiring a DBS clearance. However, as already stated you will need relevant criminal records checks for all countries you have been resident in for the last 5 years.
At the University of Derby we use an online DBS registration system; this is managed for us by GBG Online Disclosures. Once you firmly accept our offer and no more than 4 months prior to the start of your course we will contact you by email to commence the DBS application process. The system enables you to complete the process at your own convenience and we will provide full instructions on how to do this.
It is important that you commence and complete the process as soon as possible as it can take up to 12 weeks or longer depending on lead times of regional/country police departments. If required there may be additional time added to complete university panel processes, all of which needs to be done prior to enrolment.
If you apply late or through Clearing you need to be aware that you will have even less time to complete this full process.
A criminal record will not automatically prohibit admission to the University. The specific details of each case will be considered on an individual basis. In each instance we will review your ability to meet the skills and experience required for the course/placement provider/profession and assess the impact of your criminal record upon the needs of the course/placement provider/profession. We are conscious of our responsibility both to consider the needs of each applicant, ensuring they receive the support required, whilst also safeguarding the public and the University community.
If you are unsure whether your course placements are compulsory or optional, please check the ‘About this course’ and ‘Entry requirements’ section on our website for the course you are applying for.
The University will treat your information confidentially.