UDORA - Frequently Asked Questions

UDORA - Frequently Asked Questions

It is your responsibility to submit your research outputs to UDORA, but you can grant permission for someone else to do this for you such as the administrator for your research centre. Please be aware that if someone is submitting on your behalf, they must be conscious of all legal issues surrounding deposit. For example, they will be responsible for checking copyright permissions.

Any University of Derby co-author can submit the output to UDORA. If one of the co-authors has submitted the item before you, your replica submission will be returned to you to avoid the same item appearing twice.

Yes – you still need to submit the output to UDORA; this will aid University REF planning and demonstration of our research impact. It will also contribute to one of the aims of UDORA; to be an archive of the research that has been produced at the University of Derby. If the different institutional / subject repository includes a free downloadable copy of your paper, include a link to it in your UDORA submission.

Yes - if you were a named co-author you can still submit the output to UDORA. Be aware that the first author of a journal article can sometimes be the only person with the final accepted manuscript, which is often the only legal version of a non-Gold Open Access paper that can be uploaded to an institutional or subject repository. When starting out on a co-authored paper discuss access issues with your collaborators up front. If necessary, you may want to say from the start that you want a copy of the final accepted manuscript to be made Open Access in UDORA.

A book / book chapter / monograph / catalogue can be logged in UDORA following the same process as you would do when submitting a journal article. Complete all the mandatory fields (marked with a red asterisk), include a link to where the item is available to purchase or download from the publisher’s website. If you want to upload details about other types of outputs, please speak to our Repository and Open Access Librarian or our Research Liaison Manager and we can discuss the best way to showcase your research through UDORA.

You can add your ORCiD when adding author names to the repository. Enter your name in the author field and then go to the 'Lookup' feature. Search with your ORCiD and then select your name to add to your record. If you don’t know your ORCiD you can find it by searching for your name on the ORCiD website and then copy and paste into the Lookup feature in UDORA. If you don’t have an ORCiD then it is recommended that you sign up for one.

No – only log items that have been peer-reviewed and accepted for publication. This includes internal and external conference proceeding papers, posters etc.

Yes - the repository will ask you for the full date of publication. However, if the article is in press you only need to add the publication year e.g. 2019. Any in press items will be regularly monitored by the Repository and Open Access Librarian until they are published. If necessary, items will be deposited before publication to ensure that they comply with the REF Open Access policy.

Submit your work to the collection that represents the department or research centre you are working in currently. If you are currently working across departments, or in a department and a research centre, submit your work to the collection that is most suitable to the subject of your work. If you don’t see a collection that represents your current department or research centre, please email UDORA@derby.ac.uk

Yes - every item will be mediated by the Repository and Open Access Librarian before the item is deposited. This will include checking for accuracy in metadata and copyright policies. If any data is missing or an incorrect version of record (full text of article) is attached, you will be contacted to provide more information. Please be advised that it is your responsibility to provide the correct dates at the point of submission such as date of acceptance.

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