Open Access Policy

Part of the Library Research Support Charter is to raise awareness of publication options in the Open Access environment. 2016 saw the introduction of Research England's Open Access Policy for the next REF and the publication of the university’s own policy on Open Access. Here are some FAQs to find out more about what these policies mean for you:

Authors are required to submit all peer-reviewed research journal articles and conference papers that have been accepted for publication to UDORA, via the default ‘Green’ Open Access route. This requirement is a reflection of existing Open Access policies and allowances set by publishers for the vast majority of subscription journals.  

Authors are encouraged to submit all other research outputs to UDORA following acceptance for publication, providing they are in a format that can be uploaded. In instances where such outputs cannot be uploaded, due to technical or publisher restrictions, a metadata-only record is required to enhance its discoverability. 

The full Open Access policy is available to read from the Policies and Guidance area of Staff ID.

From 1 April 2016, for any output to be eligible for submission to REF 2021, journal articles and conference proceedings with an ISSN must have been deposited in an Open Access repository within three months of first online publication or within three months of acceptance. At Derby, researchers must upload their papers to UDORA. For further information on subject repositories and compliance, please consult the REF Guidance to Submissions document.

Social networking sites such as Research Gate or Academia.edu are not repositories and do not fulfil the REF Open Access Policy.

There are various exceptions to the policy details of which can be found on the Support for Researchers LibGuide under Funder Policies. Alternatively, you can consult the REF Guidance on Submissions document from paragraph 252 onwards.

If your article has been accepted by a journal they may offer you an option to publish your article Open Access, making the final published version freely available on the publisher’s website. The publisher will often ask for a fee, also known as an 'Article Processing Charge (APC)', in order to publish your article in this way. 

Whilst we are committed to Green Open Access, the Library has access to two deals to cover the cost, or partial cost, of APCs to publish Gold Open Access. Our Open Access membership schemes with publishers allow discounts or vouchers for Derby corresponding authors who are Derby staff or researchers.

If you require any help, contact our Repository and Open Access Librarian or our Research Liaison Manager.

When your journal article has been accepted for publication, upload your author accepted manuscript (also known as post-print) to UDORA. You must do this within 3 months of being accepted in order to comply with the REF policy. If you co-authored the paper and were not the corresponding author, you may need to ask the corresponding author for the post-print. You will need to look up the journal in SHERPA/RoMEO to find out if an embargo period is required. You can then add this date when you upload to UDORA. Your article will automatically be made available on the expiry of the embargo. For more information on the importance of uploading the correct version of your paper see our article versions page.

The REF team allow authors to respect embargo periods. For Main Panel A and B, this is up to 12 months. For Main Panel C and D, this is up to 24 months.

If your journal is not listed in SHERPA/RoMEO, contact our Repository and Open Access Librarian to find out the journal's policy on Green Open Access.

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