Article Versions

Why is it important to know about different versions?

It is important that the correct version of the article is submitted to UDORA. Most publishers will not allow the published PDF to be made Open Access so it is important to check which version is permitted to be deposited. In order to check publisher policies, you can refer to the SHERPA/RoMEO database.


The ‘pre-print’, ‘submitted version’ or ‘author’s original manuscript’ is the version of an article which precedes the peer review process. Some publishers allow pre-prints to be deposited into an Institutional Repository. Please consult SHERPA/RoMEO for further guidance or contact our Repository and Open Access Librarian.


The ‘post-print’, ‘author accepted manuscript’, or ‘AM’ is the final version of a paper which has undergone peer review and has been accepted for publication. This is the version which has yet to receive any copyediting or typesetting formatted by the publisher.

Which version should I submit to UDORA?

It is recommended that you submit a copy of the ‘author accepted manuscript’ to UDORA. Depositing this version will ensure that the output meets requirements for REF 2021. If you are unsure of which version to submit to UDORA, please contact our Repository and Open Access Librarian.

Image showing the route from article submission to publication

What if I’ve published my paper via the Gold Open Access route?

If you’ve published your article via the Gold route, it will automatically comply with the Open Access policy for REF 2021. However, it is still strongly recommended that you deposit all research articles on acceptance into UDORA. This is to ensure that Derby’s research outputs are disseminated to as wide an audience as possible and to meet REF requirements. For more information on Gold Open Access, please consult our Open Access FAQs.

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