Open Access

Open Access is the process of making academic research outputs available online for free. It has many benefits such as increasing the reach and impact of your work whilst allowing you to retain copyright.

4x more downloads when published Open Access
1.6xmore citations of OA articles across all disciplines
2.5xmore Altmetric attention

Open Access

Now more than ever before, researchers need to know about Open Access and we are here to help!

Making research open encourages sharing and increases the visibility of researchers and their work. It also promotes global dissemination. Open Access has the potential to increase citations, and encourage reuse, as long as the author is properly cited. Ultimately Open Access can lead to research achieving meaningful impact on society.

The two main routes to Open Access

Green Open Access is achieved by depositing the author accepted manuscript into an institutional repository such as UDORA, or a subject repository usually after an embargo period, with no payment of costs. Sometimes the process is called self-archiving. As a University, we are committed to Green.  

Gold Open Access allows free and immediate access to a journal article upon publication usually achieved by payment of a fee known as an Article Processing Charge (APC) to the publisher.

What should I do?

The University of Derby is committed to responsible Open Access dissemination of its research. All academic staff carrying out research are expected to make their outputs open access wherever they can. Please read Derby’s Open Access statement.

To summarise, the University of Derby requires its researchers to submit all publications which have been peer reviewed to UDORA in support of the Green route. To be compliant with the REF 2021 Open Access policy, all new publications should be submitted to UDORA within three months from the acceptance date. See below for further guidance.

In order to be eligible for REF 2021, any journal article or conference proceeding paper with an International Standard Serial Number (ISSN) must be deposited in an open access repository. For any output accepted for publication from the 1 April 2016 and prior to the 1 April 2018, this must be three months from first online publication date. Any output accepted for publication from the 1 April 2018 onwards must have been deposited three months from date of acceptance. This can be achieved easily by submitting your accepted manuscript to UDORA.  

If you need further guidance, please contact our Repository and Open Access Librarian or our Research Liaison Manager.

An increasing number of funding bodies now have policies in place that require grant holders to make any resulting publications freely available via Open Access routes. These policies are a condition of grant and it is important to gain an understanding of these in order to comply. The Research Funding Support team can provide help on research funding applications. Their details can be found on the URKEO pages of the Staff Intranet site. For further information and guidance on funder policies, please consult the Support for Researchers LibGuide.

How do I do it?

All University of Derby academic staff and PhD students can use UDORA to submit their research outputs. To register for a new account, follow the instructions under ‘register new user’. Examples of the types of items that can be submitted to the repository are journal articles, conference proceeding papers and other types of research outputs such as book chapters.

For guidance and more information on UDORA and how to submit items to the repository, navigate to the UDORA pages on the Support for Researchers LibGuide. For any assistance please contact our Repository and Open Access Librarian.

It is crucial that you submit the correct version of your article to UDORA. Most publishers will allow the author accepted manuscript to be uploaded to a repository. Consult the SHERPA/RoMEO database to check publisher copyright and archiving policies. Rest assured that our Repository and Open Access Librarian will check all uploaded files before depositing anything into UDORA to ensure that copyright policies are not breached, and that correct embargoes are applied.

The University has access to a small number of Open Access Agreements as part of the Library's subscriptions with Springer and Taylor and Francis.  For more information see the Open Access Agreements tab on the Support for Researchers LibGuide. Alternatively, contact our Repository and Open Access Librarian.

There is limited funding available for researchers at the University of Derby to request funds for the payment of Article Processing Charges (APCs) for Gold Open Access. for more details, please see the Open Access pages on the staff intranet

Need more help? 

Article VersionsOpen Access FAQsOpen Access PolicyUDORA FAQs


Open access explained

Source for Stats: SpringerNature (2018) ‘Assessing the open access effect for hybrid journals’ [infographic]