IT Projects Portfolio

Programmes

FE Systems Replacement

Project Manager: Oliver-Betts Richards

Project Status: Delivery 

The Further Education (FE) Systems Replacement project was initiated to replace Buxton and Leek College's (BLC) ageing management information system QLS with ProSolution, to improve management information system performance in the FE division performance.

The aim is for ProSolution to provide better quality management information capability and a better user experience for end-users at BLC.

The scope of this project will be to deliver the ProSolution management information system, full integration with the University of Derby's IT architecture, end-user training and support documentation.

HR System

Project Manager: Ruth Allen

Project Status: Discovery 

The current Human Resource Management System was tendered in 2002 and operational reasons have led to this now being re-tendered. The IT, Human Resources (HR), Finance and Payroll departments have been working together to define requirements and explore options to tender the requirement. The UoD (University of Derby) require a modern system, either in-house or cloud-based, which provides core functionality to administer and maintain HR core activities, as well as to ensure a replacement payroll system. The UoD expect the replacement system to be intuitive, easy to use and to seamlessly integrate into UoD environment and architecture. The UoD expect the replacement system to be value for money. The UoD plan the implementation of the replacement system to occur in 2018, with a delivery date before January 2019.

Predictive Modelling

Project Manager: Chrissie Felthouse

Project Status: Initiate and Design

As part of the University’s strategy to broaden the use of analytics (to enhance business processes and decision making), a proof of concept was conducted by staff and students within the College of Engineering and Technology. The outcome of the proof of concept was the ability to use key attributes of UCAS (The Universities and Colleges Admissions Service)applications to predict the likelihood conversion of each applicant. Next steps for this project will be to utilise the delivered predictions as part of Marketing’s overall conversion activity and expand on the model to a) incorporate non-UCAS applicants and b) increase the number of attributes used in order to refine the predictions.

Space Planning Phase II

Project Manager: Chrissie Felthouse

Project Status: Delivery

As part of the Business Intelligence Program of works, a Space Planning Analytics project was launched in order to create an improved static Space Reporting tool along with a new Space Modelling tool. Phase 1 saw the delivery of “planned usage” reports utilising timetabling data and allowed the team to produce automated and robust occupancy and frequency of user reports for all timetabled space. Phase 2 will see the expansion of this to incorporate “actual usage” utilising data from TDS Attendance Monitoring (student attendance monitoring software) and PeopleCounting to create automated utilisation reports. The improved space reporting tool will enhance our ability to assess the current usage of the University's estate and allow to make more informed decisions on the use of our space.

StREAM Foundation Service

Project Manager: Becca de Ville

Project Status: Discovery

This project provides predictive analytics on student performance, retention and attainment. During Phase 1 the supplier will deliver a Foundation Service which will assess the University's 'readiness' for a full solution (as part of Discovery Phase). It will also provide a dashboard for tutors and students to view contact points and compare them against other students and University averages, so that tutors can interfere if there are any concerns from the data, in an attempt to support students and improve retention and performance.

Cashless Printing and Photocopying 

Project Manager: Oliver Betts-Richards

Project Status: Handover and Closure

The University was required to implement the DocuPRO printing system to provide a better quality of printing to students and staff at less cost to the students and the business.

The scope of this project will be to deliver the DocuPRO payment portal, a suite of multi-functional devices across the University’s estate and a suite of DocuPRO cash loaders.

N3 Network

Project Manager: James Eaglesfield

Project Status: Delivery 

The College of Health and Social Care delivers a wide range of Health and Social Care related programmes of study. The Kedleston Road Campus, Derby, includes a Clinical Skills Suite where health-related students can be taught in a realistic hospital setting. Located in the same area is the Health, Lifestyle & Rehabilitation Centre where private diagnostic imaging and (soon) counselling services are delivered. The College's plans include an expansion of the existing services to be delivered to the NHS and an expansion of Health and Social Care related research practice. The Health theme of this part of the campus continued by the co-location of a GP Practice providing NHS services to University students.

The clinical network will be a separate stand-alone network with all the associated services to meet the NHS Information Governance regime. The University's internal IT Services department is leading the project to deliver these services and now needs to procure them.

Apprenticeships Systems

Project Manager: Su Taylor

Project Status: Delivery

This project has several critical path elements. The first involves setting up a system which provides both e-portfolio functionality to track knowledge, skills and behaviours for the Apprenticeship program, but also provides tracking and reporting of whether a learner is on track.

The second element involves the development of our student record system to collect additional information for our Apprenticeship students. This is to enable storage of information for day to day operational use and to collate information for the ILR (Individualised Learner Record) return. We have also developed a report which creates the ILR return. The third element is to provide a portal to communicate relevant information to our Apprenticeship students.

Student Enquiry Management

Project Manager: Chrissie Felthouse

Project Status: Initiate and Design

The University will be implementing a University-wide CRM (Customer Relation Management) solution in the form of Microsoft Dynamics CRM (in conjunction with Crimson Consultants). The first phase will be to implement a solution to enhance enquiry and communication management, across the board, for our prospects, applicants and students. Initial implementations will involve Marketing, UDOL (University of Derby Online) and The Registry with other departments being incorporated at a later stage during a phased rollout.

Student Attendance Monitoring Phase 2

Project Manager: Richard Irons

Project Status: Discovery  

The University of Derby’s existing Attendance Monitoring solution has reached a near end of life status; the Attendance Monitoring application, developed on Oracle Forms, is no longer in support and the existing barcode scanner technology places the burden of data capture and uploads onto Academics. The purpose of this project is to expand upon and roll out increased functionally of the new TDS Attendance Monitoring Solution.

Integrated Curriculum Data Phase 2

Project Manager: Chrissie Felthouse

Project Status: Discovery

Implementation of a University-wide solution to manage the curriculum development and approval process and be the single definitive source of all data relating to the University’s academic curriculum and its delivery.

Replacement Planning Model

Project Manager: Rob Careless

Project Status: Handover & Closure

The proposal is to improve the student number planning and income forecasting process at the University of Derby by purchasing and implementing a replacement Planning Model. A new approach is required to meet the changing demands of the planning process, leading to an increased need for dynamic information, tracking of recruitment performance against target and the impact on income.

Replacing the current Excel-based model will remove the considerable operational risk posed by what has over the years become an unsustainable, unresponsive and inflexible system. Procuring a replacement application will deliver significant business benefits such as scenario modelling, which has been identified by CMT as a key driver to the success of future University and College aspirations for growth.

Cashless Campus/Derby +

Project Manager: Ben Hamnett

Project Status: Discovery

​Development to extend the use of the University's existing student ID card to enable cashless payment around the University.  

The focus of the project is to enhance the student's experience on campus and improve security by providing cashless payments without the need to carry additional cards such as their bank card.

PGR Student Management System 

Project Manager: Ben Hamnett

Project Status: Initiate and Design

As part of the strategic ambitions for the University, PGR (Post Graduate Research) student management is in need of review. Currently, the paper/spreadsheet-based processes are inefficient and result in documents being lost. This project aims to introduce an online facility for the maintenance and tracking of PGR students, increasing productivity and reducing administration time whilst also aiding the University with its REF (Research Excellence Framework) submissions as completion rates and progress tracking can be monitored and reported on.