Privacy notice when registering to receive the Alumni e-Newsletter

Registration to receive our monthly Alumni e-newsletter can be completed via the Wufoo form located here:

How we will use your information

The information supplied on this Alumni - Register with us' form will be held and processed in line with the Data Protection Act 2018 and GDPR.


We use Wufoo for collecting contact details to add Alumni who register with us.  This is a third party service and the data is held in the EU.

Tools may be used to monitor the effectiveness of our communications with you, including email tracking, which records when an email sent from us is opened and/or how many links are clicked within the message – the data from such tracking is used in an anonymised and aggregated form.

As part of this, we may analyse the personal information we collect to create a profile of your interests and preferences so that we can contact you in the most appropriate way and with the most relevant information.

We do not currently undertake any profiling activities or take automated decisions about you and your data is not used outside of the University of Derby for any purpose.

Retention of information

Personal information provided for the purposes of receiving the Alumni e-newsletter will be retained for up to 5 years, after such time we will contact the individual to ensure they still wish to receive this information. In the event that the individual does not wish to continue to receive this information their data will be securely destroyed.

Data Protection Officer

The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it.

Our Data Protection Officer (DPO) is James Eaglesfield who can be contacted at (01332) 591762 and our Deputy DPO is Helen Rishworth who can be contacted at (01332) 591954. Alternatively you can email


Further information on how we handle your information can be found here on our website



Changes to this notice

We keep our privacy notices under regular review.  This privacy notice was last updated in Nov 2018.