Supplier registration (sole traders)

A step by step guide for individuals to register on our supplier portal.

Once you have registered you will be able to view any live Request for Quotations or Tendering opportunities that are open. You will be able to respond to any questionnaires or messages we publish on the portal.

For open Tenders over £25k these will be advertised on Contracts Finder.

Note: Completing this registration does not mean you have become an Approved Supplier to the University. When the University wishes to place an order with you, we will contact you through the portal to request you provide your Bank details on the portal to enable us to raise Purchase Orders and make payments to you.

What can I do with my account?

Once you are registered, you can:

Suppliers should note our Oracle Cloud system contains some American terminology but we trust this user guide will provide assistance to you when completing your registration.

If you do require assistance, please email Supplierqueries@derby.ac.uk

Step 1: : Register as a prospective supplier using our supplier registration system.
Step 2: Within the registration screens, you can navigate backwards and forwards by clicking on the subject area on the right hand side of the screen.

  • Enter the name of your Company. If you are a Sole-Trader, this may be your name, for example "John Smith".
  • Country - If you are VAT or TAX registered, select the Tax Country from the drop down list.
  • Tax Registration Number – Please enter your VAT registration number with the country prefix and no spaces GBXXXXXX123.
  • D.U.N.S number – If you have a company number please follow the guidance for registering as a Company.  For all other users please use the last 9 digits of your phone number.
  • Organisational Type - Please select from the drop down.  If you don't feel you meet any category please select Corporation
  • Supplier Type - Select from the drop down
  • Central Digital Platform (CDP) Reference – If you have a registration number, please put this here
  • Do not attach any documents as they are not required at this stage.
  • Enter your contact details on this page
  • Please complete as many fields as possible
  • Then click on the '+ Add Another Contact' to add details of any other users of the portal

 

This section allows you to create addresses for your company. You can add as many addresses as you wish if you have multiple sites. 

  • The Address Name is mandatory. Please enter the city name in this field. For example if your address is in the city of Derby, enter Derby in this field
  • If you want to Create another address e.g. based in the City of Manchester, then enter Manchester in this field
  • Tick the contacts which are associated with this address.  If you wish to add further contacts then go back to Contacts on right hand side of the screen

 

  • In the Business Classification tab, classify your Business based on one of the Options listed in the the drop down box
  • Options include "Contractor, Large Enterprise, SME"
  • Do not fill in any other fields on this page
  • If you wish to add a further classification. Click on the '+ Add Another Business Classification' at the bottom of the page

 

Suppliers can select and add as many products and services as they choose to add to their profile. This will assist the Procurement team when sourcing Suppliers for Quotations and Tenders.

There are sub categories available by clicking on the arrow head next to the category.

 

  • Click on the Questionnaire Tab to complete the Equality in Higher Education Questionnaire. Suppliers will not be able to complete their registration unless the Questionnaire is completed
  • Please complete both the general questions and declaration tabs.

 

 

Finally, Suppliers can review their details before submitting their Registration. Click on the Back or any of the Headings to review and edit their details.

  • You can save and return later to review/update your registration  
  • Enter your email address and submit to obtain a new access code
  • Click the Submit Button to complete your registration

Suppliers will receive a separate email advising them of their log in details so that they can log back into the portal at any time. Please note that you can only view current Quotations and Tenders at this stage.

If the University wishes to do business with you, you will receive a notification via the portal or a member of the Procurement team may contact you to request you log back into the portal to provide your bank details.

We are unable to request bank details at this stage of registration due to GDPR Regulations.

Queries: Please email your screens including screen shots where possible to Supplierqueries@derby.ac.uk

Save For Later

Although it only takes a few minutes to complete your registration, any time after you've completed the company details and contact details sections, you may save your record and complete the Registration later.

 

Confirmation - Your registration request was saved. An email was sent to you with the URL to return to the registration.

 

You'll then receive an email with a link to continue registration at a later point.

 

Queries: email supplierqueries@derby.ac.uk

A screenshot of registration screen on the Oracle Finance Supplier Portal, with the tax organisation type box and DUNS number box highlighted in yellow.