Job details



Responsible to

Payroll Team Leader


Kedleston Road, Derby Campus


£21,007 to £22,627 per annum

Closing date

Sunday 21 August 2022

Contract type


Post type




About the role

The Payroll Team are committed to providing a high performing and professional payroll service to the University, which is underpinned by the university’s strategic framework, delivering excellence and opportunities for staff.

The payroll team are responsible for processing payrolls and providing expert advice and guidance to employees and managers on all payroll matters. They ensure that all statutory and legal requirements are met, as well as internal financial controls are adhered to.  They ensure that all payments are made on time such as HMRC/third parties and pensions payments.

You will have strong customer focus and service delivery achievements, be able to develop, implement and maintain policies and procedures at an operational level. You must have experience of working in a team and beyond the immediate team, contributing towards the effective achievement of team goals. You will have well-developed interpersonal skills, be able to build positive and supportive relationships with colleagues, customers and stakeholders and a willingness to work flexibly and be responsive to business needs and customer expectations. You will work proactively and be able to work in a methodical manner others can relate to with a strong attention to detail. You will have a high level of professionalism, enthusiasm, commitment and be self-aware, confident, assertive and be an excellent communicator, both face to face and in writing.

This position is an opportunity for you to use your payroll knowledge and expertise to progress your career and to work within a Payroll Team that is future focused, driven by ambition and a positive attitude. 

We are passionate about the service we provide, and we work hard to ensure that each payroll that is run is correct and that all staff are paid on time. We strive to get things right first time.

Principal accountabilities

Payroll Tasks

  1. Processing of variable data from University departments, colleges, subsidiaries and third parties, resolving any issues arising from the data provided. This includes, Childcare Vouchers, paid in arrears hours, Overtime and Ad Hoc Payments.
  2. Set up of new employees within the University (External Personnel), Student Employment Monthly and Derby Theatre Weekly payroll ensuring all necessary documentation has been provided including eligibility to work.
  3. Checking of audit reports that monitor changes to the payroll software by Human Resources, and advising Human Resources of discrepancies and assisting in resolving related issues.
  4. Downloading of FBI data form HMRC and resolving any issues.
  5. Calculate and process Statutory and Occupational Sick Pay, Statutory Maternity, Paternity and Adoption Pay, in accordance with University Terms and Conditions and Statutory regulations.
  6. Calculation of payroll and running of payroll reports, checking outputs are in line with both statutory and organisational regulations and assisting in the preparation of monthly payroll reports for sign-off.
  7. Assisting in the correction of pay discrepancies either by under or overpayment including reworks of employee YTD positions for HMRC and Pension reporting.

Payroll – Responsibilities

  1. Responsible for the preparation completion of the pension returns for both Local Government and Teachers Pension schemes including individual returns for employees, monthly and annual returns and ad hoc requests from the University or third-party pension bodies.
  2. Provide a high level of active support and customer service in the provision of information to third parties and other stakeholders including employees and members of the University including advice on technical matters concerning PAYE & NI statutory regulations.
  3. Creation of simple Impromptu reports and Excel spreadsheets for ad hoc purposes.
  4. Maintaining close relationships with other stakeholders connected to the payroll departments activities via SLA agreements and undertaking regular meetings to discuss and implement improvements.
  5. Any tasks as required from time to time by Senior Management within the Finance Department.
  6. Cover for all members of Payroll Team as required.
  7. Maintain via CPD an up-to-date knowledge of any developments that could impact upon the University payroll ability to deliver an accurate and timely payroll and any necessary information to third party stakeholders.  

Person specification

Essential Criteria



Skills, knowledge & abilities

Desirable Criteria




As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Senior Payroll Assistant job descriptionDownload Senior Payroll Assistant job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.