Job details


Research and Innovation

Responsible to

ERDF Senior Programmes Manager (Compliance)


Kedleston Road, Derby Campus with requirements to visit other campus locations and third-party sites


£23,300 - £25,530 per annum

Closing date

Sunday 18 April 2021

Contract type


Post type




About the role

An exciting opportunity has arisen to support the University of Derby within the University Research and Knowledge Exchange Office (URKEO). As part of the Compliance Team, the role will involve providing post award coordination and support for externally funded project activity in addition to providing administrative support for operational activities across the busy Research and Knowledge Exchange Office.

Principal accountabilities

To provide support for University Research and Knowledge Exchange Office driven projects and initiatives that will improve the overall effectiveness of the office and the support which can be provided to academic colleagues and stakeholders including the URKEO Intranet and Research Information System.

To provide post award support for externally funded projects including:

  1. Setting up monitoring and reporting schedules and tracking project performance for projects
  2. Supporting specific projects and academics, identifying and mapping key project deliverables and reporting requirements across the project lifecycle
  3. Owning specific responsibilities e.g. arranging and providing secretarial support for Project Management Group meetings and maintaining project registers
  4. Checking financial reports and monitoring financial transactions related to a portfolio of projects and ensuring a clear audit trail to activity
  5. Ensuring key reporting and claim deadlines are met and grant income maximised
  6. Administering funder reporting portals as necessary
  7. Liaison with colleagues across professional service departments to ensure project requirements are met e.g. Legal, Finance, HR
  8. Producing management information reports as required

Provide wider operational support for the URKEO Team, such as:

  1. Supporting internal and external events
  2. Co-ordinating and providing administrative support to internal meetings/committees/working groups
  3. Administrative duties such as supporting the management and allocation of internal funds e.g. typing letters, requesting and collating reports and following up actions.
  4. Supporting elements of the preparation of the institutional HE Business and Community Interaction Survey (HEBCIS) for annual submission to HESA. Sourcing financial and non-financial data from a variety of departments and colleges and checking for completeness, accuracy and eligibility.
  5. Drafting reports, to include information gathering and data analysis/visualisation
  6. Promoting the work of the URKEO and colleagues engaged in research and Knowledge Exchange through a variety of internal channels

Person specification

Essential Criteria



Skills, knowledge and abilities

Business requirements

Desirable Criteria


Skills, knowledge and abilities


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note, unfortunately due to the SOC level and salary associated with this post we would be unable to sponsor any applicants requiring a skilled worker visa. For further information, please visit the skilled worker visa page at

If you wish to discuss your individual Visa arrangements in relation to this role, please contact us at


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Research & Knowledge Exchange Administrator job descriptionDownload Research & Knowledge Exchange Administrator job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

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