Job details

Department

Procurement

Responsible to

Purchasing Manager

Location

Kedleston Road, Derby Campus

Salary

£21,007 to £22,627 per annum

Closing date

Wednesday 7 September 2022

Contract type

Permanent

Post type

Full-time

Reference

0406-22-R

About the role

University of Derby, which is recognised by Times Higher Education as one of the top 250 young universities in the world. At Derby, we have long established ourselves as a powerful regional university, and now see our profile and influence continue to grow at pace nationally and internationally. We have a reputation for delivering excellence in learning and teaching, underpinned by practical, applied research, knowledge exchange, innovation and skills activity which impacts directly on society, industry, and the environment. Our 2018-2030 Strategic Framework, launched in June 2018, signalled a new chapter for our university. It has provided staff and stakeholders with clarity over our direction of travel and raised the bar in terms of our institutional ambitions. These ambitions include significant investment in the new Derby Business School, due to open in September 2024, as the first phase of an extensive city development plan which will firmly establish Derby as a University destination of choice for students and staff. 

Role Specifics

You will be able to process and manage the lifecycle from requisition to Purchase Orders, via Oracle Cloud for more complex transactions requiring intervention.

You will be responsible for reviewing requisitions and establishing additional information where required,  and will interface with internal members of staff and external stakeholders and suppliers. 

You will support the Procurement team by undertaking Supply and Market Analysis to obtain the best value for money, using e-procurement tools, HE contracts database and internal knowledge, including actively identifying trends of low value spend.

You will lead on ensuring University wide Request for Quotations (RFQ's) under £25K and Dispensations are recorded appropriately and savings are registered.

Want to find out more? 

Contact Mandy Wass on m.j.wass@derby.ac.uk

Principal accountabilities

  1. Take responsibility and ownership to ensure the University’s Purchasing Policy and procedures are adhered to. This requires a thorough understanding of the Policy with the ability to communicate with and challenge stakeholders as appropriate.
  2. Manage the requisition to order process for goods and services using Oracle Cloud, including, where appropriate, making purchases via the University’s credit card systems. This includes understanding the complexity of Framework Agreements, where to buy from, how to buy, what terms and conditions to use and what tenders are currently published.
  3. Support the Procurement team by undertaking Supply and Market Analysis to obtain the best value for money, using e-procurement tools, HE contracts database and internal knowledge, including actively identifying trends of low value spend.
  4. Lead on ensuring University wide Request for Quotations under £25K and Dispensations are recorded appropriately and savings are registered.
  5. Responsible for supplier on-boarding process and assisting suppliers with any queries and subsequently supporting the supplier relationship management programme providing supplier performance and spend data.
  6. Maintain the Purchasing pages on Workspace/Intranet and manage the buyer dashboard in Oracle to ensure orders are completed and closed in a timely manner and to support prompt payment of invoices.
  7. Advise the Purchasing Assistants on day to day queries they require support on and in the absence of the Purchasing Manager assume responsibility for the management of the requisition inbox and lead on responding to queries.
  8. Subject Matter Expert’ (SME) for Oracle Cloud including designing and providing management information and reports for both internal use and reporting to external bodies.
  9. Ensure all work undertaken is recorded and processed in accordance with University financial procedures, regulations and Purchasing Policy, including maintenance of archive materials, in a timely manner. A full understanding of both policies is required to ensure this is completed.
  10. Lead on a number of targeted user groups to develop knowledge across the University and improve the end user experience.
  11. Support stakeholders in the understanding of the Procurement Policy and best procurement practices, answering any queries that arise. This requires an in-depth knowledge of Procurement regulations, Oracle Cloud and the Procurement Policy.
  12. Undertake any other duties as required and appropriate to the post in line with current and future business needs.

This is the job description as it is at present, but is subject to change in line with the needs of the business. Any such change will be through discussion with the individual. The individual will be expected to undertake any other reasonable duties commensurate with the grade/level of the role.

Person specification

Essential Criteria

Qualifications

Experience

Skills, knowledge & abilities

Business requirements

Desirable Criteria

Qualifications

Experience

Skills, knowledge and abilities

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Purchasing Officer job descriptionDownload Purchasing Officer job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.