Job details



Responsible to

Purchasing Manager


Kedleston Road, Derby Campus


£18,278 to £19,015 per annum

Closing date

Wednesday 7 September 2022

Contract type


Post type




About the role

University of Derby, which is recognised by Times Higher Education as one of the top 250 young universities in the world. At Derby, we have long established ourselves as a powerful regional university, and now see our profile and influence continue to grow at pace nationally and internationally. We have a reputation for delivering excellence in learning and teaching, underpinned by practical, applied research, knowledge exchange, innovation and skills activity which impacts directly on society, industry, and the environment. Our 2018-2030 Strategic Framework, launched in June 2018, signalled a new chapter for our university. It has provided staff and stakeholders with clarity over our direction of travel and raised the bar in terms of our institutional ambitions. These ambitions include significant investment in the new Derby Business School, due to open in September 2024, as the first phase of an extensive city development plan which will firmly establish Derby as a University destination of choice for students and staff. 

Role Specifics

You will work as a key member of the Purchasing team, delivering a range of administrative processes as well as excellent customer service to both internal and external stakeholders. You will process and manage the purchasing lifecycle from requisition to Purchase Orders, via Oracle Cloud.

This is a full time role but part-time working would be considered as part of a job share.

Want to find out more? 

Contact Mandy Wass on

Principal accountabilities

  1. Work as a key member of the team demonstrating high level of customer service to internal and external stakeholders, answering queries that may arise relating to best purchasing practices and procedural elements of the Procurement Policy.
  2. Manage the requisition to order process for goods and services using Oracle Cloud, including, where appropriate, making purchases via the University’s credit card systems. This includes understanding the of Framework Agreements, where to buy from, how to buy and what terms and conditions to use.
  3. Create Purchase Orders from internal requisitions and manage the Purchase Order lifecycle. Ensure that catalogues and Purchase agreements are used where available and that all purchases are coded with accuracy, along with ensuring Tender References are stated where applicable. This requires knowledge of the Procurement HE codes (Higher Education) codes as this data is used to collate Category Management Data.
  4. Effectively manage your buyer dashboard in Oracle to ensure orders are completed and closed in a timely manner and to support prompt payment of invoices.
  5. An ability to spot repeat purchases and identify trends / frequent purchases and escalate to the Procurement team to ensure compliance to Procurement Regulations.
  6. Support and inform end users to fully embrace and adopt the ‘best practice’ operating model via Oracle Cloud and facilitate areas of the Supplier Registration Lifecycle. This requires communication and interaction skills and a positive attitude to support the system.
  7. Ensure all work undertaken is recorded and processed in accordance with University financial procedures, regulations and Purchasing Policy, including maintenance of archive materials, in a timely manner. A full understanding of both policies is required to ensure this is completed.
  8. Participate in working groups and training as required to develop knowledge and service levels to improve the end user experience.
  9. Undertake any other duties as required and appropriate to the post in line with current and future business needs.

Person specification

Essential Criteria



Skills, knowledge & abilities

Business requirements

Desirable Criteria



Skills, knowledge and abilities


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Purchasing Assistant job descriptionDownload Purchasing Assistant job description

Six students walking in a line outside One Friar Gate Square, talking to each other and smiling

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.