Job details

Department

Innovation and Research

Responsible to

Senior Programme Manager (Compliance)

Location

Kedleston Road, Derby Campus

Salary

£23,725 to £25,944 per annum

Closing date

Sunday 12 December 2021

Contract type

Fixed term contract until 31/03/2024

Post type

Full-time

Reference

0284-21-R

About the role

As a Post Award Compliance Officer, you will work in the University's Research and Knowledge Exchange Office, which supports and develops research activity across our university. You'll join the Post-Award Compliance Team, responsible for the post-award financial administration of externally funded projects and external reporting. You'll administer the grant funding claims process to ensure that grant claims are maximized and secured by robust audit trails. You'll also support institutional reporting activity, e.g. HESCIS.

To be successful in this role, you will have experience of working in an environment with complex rules and regulation, along with the ability to understand and interpret them. You'll also have significant experience of the financial administration of external funding. You'll need to possess strong organisational skills, with the ability to consistently manage and meet deadlines.

Principal accountabilities

  1. Prepare fully evidenced quarterly claims for submission to funders (e.g. BEIS) and managing partners in line with the requirements of the Funding / Partnership Agreement and Contract regulations.
  2. Monitor all financial transactions related to a portfolio of projects ensuring a clear audit and accountability trail, which ties back to activity.
  3. Co-ordinate the completion and submission of timesheets from project staff based across multiple locations.
  4. Ensure retention of auditable documentation through maintenance of both paper and electronic files relating to project spend, outcomes and claims.
  5. Ensure all paper and electronic files are available in a timely manner, stored securely, archived centrally in accordance with external funders audit requirements, University audit requirements, data protection requirements and minimise risk to the Accountable Body.
  6. Be responsible for the input and submission of BEIS claims for payment; ensure that claims information transmitted through other channels is secure/encrypted as appropriate.
  7. Source payroll costing data on a monthly basis.
  8. Produce month end accounting adjustments and commentary in line with the Finance Department accounting calendar.
  9. Produce project forecasts and budgets for the University financial year including commentary.
  10. Liaise with Business Accountants and Project Finance Admin staff to provide them with financial information for their projects.
  11. Liaise with external project delivery partners to collate/supply necessary claim information.
  12. Provide advice, guidance and training to externally funded project staff to ensure they are spending in line with budgets or forecasts and University/contract regulations.
  13. Undertake other routine office procedures as required and handle internal and external enquiries and respond in a timely and professional manner.
  14. Undertake project work as required to develop service levels and improve administrative functions that support the work of the URKEO.
  15. Liaise with other University service departments e.g. Estates; Finance, ITS, Procurement, Marketing as required to support the work of the URKEO.
  16. Undertake other duties as required in line with the spirit and grade of the post.

Person specification

Essential Criteria

Qualifications

Experience

Skills, knowledge and abilities

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note, unfortunately due to the SOC level and salary associated with this post we would be unable to sponsor any applicants requiring a skilled worker visa. For further information, please visit the skilled worker visa page at gov.uk.

If you wish to discuss your individual Visa arrangements in relation to this role, please contact us at HRUKVI@derby.ac.uk.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Post Award Compliance Officer job descriptionDownload Post Award Compliance Officer job description

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Why join Derby?

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