Job details



Responsible to

Print & Logistics Supervisor


All Derby Sites


£17,961 to £19,015 per annum

Closing date

Thursday 10 February 2022

Contract type


Post type




About the role

We have an opportunity for a coordinator to play an integral part in the Porterage team. You will take responsibility for coordinating and assisting in the day to day organisation of the porterage service covering a varied range of activities, ranging from interacting with colleagues to setting up for prestigious events like Open days or Graduation to setting up for exams or delivering printed items.

Principal accountabilities

  1. To liaise and meet with customers in order to negotiate and confirm porters’ work’s specifications and requirements.
  2. To work with Estates IT system for the management of work order processes including reviewing, retrieving and scheduling of porters’ jobs.
  3. To be responsible for the scheduling of the porters’ jobs and to coordinate the Porters work calendar with accurate planning of absences to ensure demand is consistently covered.
  4. To provide advice and guidance to customers on the efficiency, practicality and limitations of porters’ requests.
  5. To assign work to team members, monitor, review and report on progress.
  6. To support the Print & Logistics Supervisor in the “Development, Performance and Review” process, by providing ongoing feedback and reporting any issues regarding welfare, behaviour or performance of staff.
  7. To fulfil porterage work orders including setting out of rooms and areas of the University for lectures, meetings, events and room moves.
  8. To ensure as far as practicable, that all areas are maintained in a presentable and tidy condition.
  9. Undertake the movement of furniture, equipment, and materials; and to receive and dispatch mail, parcels and other deliveries on and between campuses as required.
  10. To assist in providing a safe and welcoming environment for all users of the University.
  11. To work flexibly across the Estate Management department to provide an adaptable service
  12. To act as relief Porter on any University site, and to provide assistance at any site if required, ensuring that up to date working practices of all sites is maintained.
  13. To drive University vehicles to assist with porters’ duties.
  14. To act as a First Aider after appropriate training.
  15. To be prepared to adjust working hours and arrangements were necessary.
  16. To undertake any other duties as seen appropriate by the Print Supervisor or Print Services Manager and work flexibly across all areas of the Print Services Department.
  17. To understand and comply with the University’s Equal Opportunities Policy
  18. To understand and embrace the University’s Core Values & Behaviours
  19. To engage in appropriate training and meetings required as appropriate to the post.

Person specification

Essential Criteria



Skills, knowledge & abilities

Business requirements

Desirable Criteria



Skills, knowledge & abilities


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

DBS check


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Porters Team Coordinator job descriptionDownload Porters Team Coordinator job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.