Job details

Department

Legal, Governance and Assurance Services

Responsible to

Senior Legal Counsel

Location

Kedleston Road, Derby Campus

Salary

£21,007 to £22,627 per annum

Closing date

Sunday 30 January 2022

Contract type

Permanent

Post type

Full-time

Reference

0643-21

About the role

This is an exciting opportunity to become a key member of our University's Legal Services Team. You'll provide a comprehensive support service to the team, which will encompass the following areas of responsibility: 

Administrative Support

You'll support the Legal Services team in organising specific areas of work from start to finish. You'll use your initiative to resolve problems and queries. You'll also liaise with internal and external stakeholders, demonstrating excellent written and verbal communications skills, as well as accuracy and professionalism. The role also requires a high degree of aptitude in prioritising communication and an ability to respond to correspondence in a timely fashion. 

Legal Support

You'll be involved in all stages of the contract lifecycle: logging matters, processing contracts, obtaining signatures both internally and externally and storing documents appropriately, therefore you'll be skilled in efficient document and records management. You'll also carry out initial reviews of standard documents and undertake research where required.

Financial Support

You'll provide financial support to Legal Services by assisting with monitoring fees and expenditure of external solicitors, handling invoices and raising purchase orders where necessary.

Communications

You'll act as the first point of contact for new legal matters and queries and will be required to manage our internal web presence. When communicating both internally and externally, you'll demonstrate the highest levels of confidentiality, accuracy, and professionalism.

Principal accountabilities

  1. To provide a high-quality administrative support service to Legal Services, to include managing electronic mail, contract workflow, maintaining diary commitments, arranging meetings, filing documents, photocopying and distributing documents, dealing with telephone queries, liaising with internal/external customers etc.
  2. To provide legal support at all stages of the contract lifecycle; logging matters, processing contracts, obtaining signatures and storing documents appropriately.
  3. To carry out initial reviews of standard legal documents.
  4. To provide financial support to the Legal Services team by assisting and monitoring fees and expenditure of external solicitors, handling invoices and raising purchase ordered where necessary.
  5. To act as the first point of contact to new legal matters and queries.
  6. To demonstrate efficiency in all tasks undertaken.
  7. To ensure effective communications across Legal Services, the University, and external contacts, ensuring confidentiality is maintained whenever necessary.
  8. To develop and maintain the Legal Services internal web presence.
  9. To consistently maintain mechanisms for the recording, updating and retrieval of important information as required.

Person specification

Essential Criteria

Qualifications

Experience

Skills, knowledge & abilities

Desirable Criteria

Qualifications

Experience

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Legal Services Support Officer job descriptionDownload Legal Services Support Officer job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.