Job details

Department

Innovation and Research

Responsible to

Senior Programmes Manager – Compliance & Post Award

Location

Kedleston Road, Derby Campus

Salary

£23,725 to £25,944 per annum, pro rata

Closing date

Sunday 21 August 2022

Contract type

Permanent

Post type

Part-time

Reference

0428-22

About the role

We are looking for a self-motivated and confident person to join our Compliance and Post Award team.

You will work within the busy central Compliance and Post Award team to deliver compliant administrative and financial support to project delivery teams. This post will help to set up the systems that facilitate the projects’ administrative, monitoring and output reporting requirements.

Ideal candidates will have demonstrable experience working against tight deadlines and excellent organisational and communication skills.

This role is part time, 22.5 hours per week

Interview date: Wednesday 07 September

Principal accountabilities

  1. To establish and co-ordinate robust administrative systems for projects. Duties include ensuring that the University systems and monitoring information relating to staff participation and business engagement and support are fully compliant regulations.
  2. To maintain the central compliance database for tracking project engagement with SMEs and individual beneficiaries, monitoring project spend and outputs.
  3. Monitor and check the completion of financial documentation by project staff against the contracts and University financial regulations to minimise errors and gaps in information.
  4. Be responsible for ensuring that all original financial documents are scanned and certified as a true copy in line with contract requirements.
  5. Be responsible for the retention of auditable documentation through maintenance of both paper and electronic files relating to project spend, outcomes and claims.
  6. Ensure all paper and electronic files are available in a timely manner, stored securely, archived centrally and meet external funders audit requirements, University audit requirements, data protection requirements and minimise risk to the university.
  7. Prepare project level fully evidenced claims for submission to the accountable body.
  8. Provide accurate payroll costing data to the Senior Programmes Manager monthly.
  9. To work with the Senior Programmes Manager to prepare regular reports for the Project Management Meetings.
  10. To monitor the progress of a project against contracted expenditure and output targets in liaison with Project Leads.
  11. Monitor all financial transactions relating to projects ensuring a clear audit and accountability trail which ties back to activity.
  12. Co-ordinate the completion and submission of timesheets from project staff who will be based across multiple locations; monitor and check the completion of financial documentation by project staff against contracts and University financial regulations to minimise errors and gaps in information.
  13. Liaise with colleagues in relevant departments to source required information e.g. Finance Department & Procurement Team.
  14. Undertake other routine office procedures as required and handle internal and external enquiries and respond in a timely and professional manner.

Person specification

Essential Criteria

Qualifications

Experience

Skills, knowledge and abilities

Business requirements

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.