Job details

Department

DANCOP

Responsible to

Senior Administrator

Location

Kedleston Road, Derby Campus

Salary

£21,007 to £22,627 per annum

Closing date

Sunday 21 August 2022

Contract type

Fixed term contract until 31/07/2023

Post type

Full-time

Reference

0441-22

About the role

We are looking for a motivated person to join the Administration team in the role of DANCOP Administrator. DANCOP (Derbyshire and Nottinghamshire Collaborative Outreach Partnership) is a part of the Office for Students (OfS) funded Uni Connect programme. DANCOP aims to inspire and inform learners about their options and encourages them to think about higher education in all forms, including university, college-based higher education and higher and degree apprenticeships.

You will support the wider DANCOP team and partners with a range of administrative duties, supporting with coordinating and organising logistics for meetings and outreach events, collating financial information as requested and assisting with the inputting of data from delivery teams. You will have the ability to build positive relationships with customers and colleagues, good communication skills and the ability to work independently with minimum supervision.

Ideal candidates will have previous experience of working in an education setting or working in a customer facing role.

This post is offered on a full-time basis, however applications are also welcome from candidates wishing to work part-time (minimum 0.8 FTE). 

This is a fixed-term contract until 31st July 2023. 

Principal accountabilities

  1. Work with the administration team and the wider DANCOP team to support in an administrative capacity.
  2. Set dates, organise calendars and prepare agendas and supporting papers for meetings, including for Steering Group and Governance Board meetings which include senior representatives from partner organisations and key stakeholders.
  3. Create accurate and concise minutes and gather action points for meetings and ensure their timely circulation, maintaining appropriate confidentiality and professionalism at all times.
  4. Support with coordinating and organising logistics for meetings and outreach events; where necessary to include room bookings, car parking, and hospitality. This could include off-campus activities and will involve liaising with other organisations’ outreach and conferences teams.
  5. Raise purchase order requisitions, maintain records of expenditure, and collate financial information as requested by the DANCOP management team. Liaise closely with the finance services team and delivery teams to ensure invoices are paid in a timely manner.
  6. Support the team to ensure all outreach activities are effectively monitored and evaluated and that all data required for the OfS is collected, by producing relevant forms and paperwork for participants.
  7. Assist in accurately keeping data sets up to date, including the EMWPREP (East Midlands Widening Participation Research and Evaluation Partnership) database and internal schools lists.
  8. Assist with the inputting of data from delivery teams, including registers of activity, EMWPREP forms and evaluation information, and handling information in line with data protection legislation.
  9. Collate data from DANCOP activities and ensure it is processed and filed accurately and efficiently.
  10. Liaise with education providers (schools and colleges) where required to arrange meetings or obtain data.
  11. Pull together information as required, in particular school and participant information, and contribute to report writing as required.
  12. Create and manage processes for the smooth running of the DANCOP programme, including managing office supplies and assisting in the preparation of resources.
  13. Support the wider team and partnership with communications, coordinating social media and promotional content.
  14. Act as the first point of contact for enquiries about the project; including managing an email inbox and taking telephone calls.

Person specification

Qualifications

Experience

Skills, knowledge & abilities

Business requirements

Desirable Criteria

Qualifications

Experience

Skills, knowledge & abilities

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

DBS check

If you are successful, you will be required to undertake a Disclosure and Barring Service (DBS) check. The post for which you are applying is exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974 requiring any spent convictions to be declared. Any information you provide will be treated in confidence and only used when considering your suitability for the post.

To enable us to process your DBS check please ensure you are able to supply the documentation listed on the DBS website at interview stage.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download DANCOP Administrator job descriptionDownload DANCOP Administrator job description

Six students walking in a line outside One Friar Gate Square, talking to each other and smiling

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.