Job details



Responsible to

Core Team Leader


Kedleston Road, Derby Campus


£21,007 to £22,627 per annum

Closing date

Sunday 17 July 2022

Contract type


Post type




About the role

The University of Derby's Finance Core team is looking to recruit a person who will play a part in helping the Finance Department be a leading-edge service provider, helping the organisation achieve its goals by providing quality advice on financial matters and implementing necessary financial strategies.

Your role will be varied; you can expect to be involved in all areas of Core Team delivery, particularly in the areas of month end, payroll support services, administration of the online non-pay budgets, maintenance of the system controls over the Nominal Ledger and process continuous improvement. 

We are looking for someone who can hit the ground running and make an instant impact, by calling upon their experience, initiative and confidence. 


Principal accountabilities

Month End & Year End

  1. To assist in month-end processing of all core accounts items such as sub-ledger reconciliations (liaising with other Finance teams), recharges and departmental transfers, GRNI and other Accounts Payable accruals.
  2. To assist in processing and applying payroll costing data on a timely basis into the nominal ledger and pay forecasting models on a monthly basis, ensuring confidentiality at all times.
  3. To assist in the management of the month end timetable; ensuring that deadlines are adhered to both within Core Team and by other contributors.
  4. To assist in the year end preparation including all reconciliations, coding reviews and ledger close downs.

Business Support

  1. To be a main point of contact for System users throughout the University regarding Budgetary Control and general ledger queries.
  2. To administer the creation and collation of information around additional payroll preparation information including those relating to associate lecturers, other ad-hoc staff and hours for submission to payroll.
  3. To support the business in the payments of student bursaries and other ad hoc student payments in liaison with Accounts Payable.
  4. To provide support and assistance where necessary to the Business Accounting Team regarding any of Core Team’s responsibilities.
  5. To ensure timely and accurate turnaround of incoming requests around Budgetary Control such as POPs forms and budget queries.
  6. To assist in the maintenance and control of a well structured nominal ledger for UOD and all subsidiaries and business units, ensuring a consistent and pragmatic approach.
  7. To liaise with other areas of finance in effecting resolutions to issues around Core Team responsibility such as Student Finance and Purchase Ledger.


  1. To continue personal and professional development under the support and guidance of the Core Team leader and other finance colleagues.
  2. To carry out any other duties or projects, consistent with the role and level of the post, as may be required from time to time.
  3. To ensure all duties are carried out in a manner consistent with University Core Values and with due regard to Health & Safety and Equality & Diversity legislation.

Person specification

Essential Criteria



Skills, Knowledge and Abilities

Business Requirements

Desirable Criteria



As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Core Team Administrator job descriptionDownload Core Team Administrator job description

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Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.