Job details


Business Engagement & Employability

Responsible to

Graduate Transitions Manager


Kedleston Road, Derby Campus


£21,007 to £22,627 per annum

Closing date

Sunday 6 February 2022

Contract type


Post type




About the role

At the University of Derby, we nurture talent and prepare our students for a successful career in today's challenging job market. As part of supporting students and graduates on their journey towards their future career we advocate gaining a broad range of experience to compliment the qualification that they are working towards, this role plays a key part in supporting this.

As a Careers Experience Assistant, you will provide excellent administrative and customer service to students, academics and community organisations in order to deliver a quality service for in curriculum work experience, student volunteering and students undertaking the Futures Award. 

You will work with students, community organisations, Union of Students, Academics and colleagues in the Careers and Employment Service to deliver all aspects of the service, making effective use of systems, implementing procedures and promoting the service using a variety of methods. The role will require frequent interaction with students, academics and community organisations, excellent customer service skills and an understanding of the benefits of undertaking a wide range of career related experiences to enhance employability.

Principal accountabilities

  1. Provide administrative support and manage inboxes for volunteering, work experience and extra-curricular Futures Award activities provided and supported by the CES team including the volunteering brokerage and being the first point of contact for stakeholders by phone and email.
  2. Build relationships with community organisations and monitor effectiveness of brokerage service.
  3. Take responsibility for the administrative duties required to support the delivery of the volunteering service and work experience framework.
  4. Support the operation of the Futures Award and data inputting for student recognition on the HEAR;
  5. Making effective use of technology and working within service requirements to increase efficiency and service quality, track progress and measure impact.
  6. Support students to develop their understanding of how volunteering, work experience and the Futures Award enhances employability using a variety of methods, including face to face information and advice, workshops, resources, case studies and social media. Appropriately refer students to colleagues within the team for employability advice and guidance.
  7. To maintain, and assist in the development of contact with employers and community organisation in order to expand the range of opportunities available to students and the quality of opportunity, in line with the employable student framework.
  8. Work with the Senior Work Experience Officer to support academic colleagues with embedding work experience in the curriculum and provide administrative support including weekly reporting and tracking progress
  9. Manage the administration of the online workflow for recording work experience, including monitoring effectiveness and suggesting amendments as appropriate.
  10. Maintain a safe working environment and ensure compliance with legislation, equal opportunities, SENDA, DDA.

This is not a complete list of all duties and responsibilities, the post-holder may be required to undertake other duties commensurate with the level and skills/qualifications of this role.

Person specification

Essential Criteria



Skills, Knowledge and Abilities

Business requirements

Desirable Criteria

Skills, Knowledge and Abilities


As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.


Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Careers Experience Assistant job descriptionDownload Careers Experience Assistant job description

Six students walking in a line outside One Friar Gate Square, talking to each other and smiling

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.