Job details

College

Buxton & Leek College

Responsible to

College Support Officer

Location

Buxton & Leek College (Buxton/Leek Campus)

Salary

£17,961 to £19,015 per annum

Closing date

Thursday 27 January 2022

Contract type

Permanent

Post type

Full-time

Reference

0634-21

About the role

We are looking for an administrative assistant to support our Buxton and Leek Leadership Team. You will be involved in a variety of different tasks providing high level confidential support to the Senior Leadership Team including diary management, report production, minuting and collation of papers for various committees. You will report to the College Support Officer and there will also be some administrative support duties which extend to the wider Buxton & Leek College Leadership Team. You will need to have strong digital capabilities and Microsoft office skills are essential to operate effectively in this role and you will need to have the ability to prioritise and re-prioritise throughout the working day to achieve results. 

If you have experience of working in an administrative role in a large, complex organisation, that would be an advantageous, but is not essential.

Principal accountabilities

  1. Assisting with the production of reports and documents for the Senior Leadership Team.
  2. To arrange, monitor and support face to face and remote appointments/meetings, receiving and dealing with telephone calls, receiving external and internal visitors on behalf of the Senior Leadership Team.
  3. Assisting the College Support Officer in the preparation and collation of papers for meetings and appointments.
  4. Undertake secretarial support for Buxton & Leek’s Senior & College Leadership Teams meetings. Including but not limited to; circulation of agenda items, minuting and action recording/monitoring.
  5. Processing incoming mail/e-mail and dealing with routine correspondence; referring matters to the appropriate department or member of the Senior Leadership Team where necessary under the guidance of the College Support Officer.
  6. Liaising closely with Operations Managers and Curriculum Leaders reporting to the Senior Leadership Team and with staff in their departments.
  7. Operating an online and where appropriate hard copy filing system to enable the office to always function efficiently, maintaining the Senior Leadership Team records.
  8. Undertaking general administrative duties, which may include word processing, PowerPoint, spreadsheets, filing, updating records and photocopying/scanning, as well as other general tasks.
  9. Operate as part of a team with the College Support Officer, sharing basic office duties as required, providing holiday/absence cover on occasions undertaking work as necessary on any University site or other location where College activities are undertaken.
  10. Facilitate internal and external events, liaising with relevant suppliers, venues, and central University service partners under the direction of the College Support Officer.
  11. To become competent in the usage of Buxton & Leek Colleges support systems to support with report generation. Including but not limited to; ProSolution, ProAchieve and eTrackr
  12. Any other tasks commensurate with the post as required.

Person specification

Essential Criteria

Qualifications

Skills, knowledge & abilities

Business requirements

Desirable Criteria

Qualifications

Experience

Skills, knowledge, and abilities

Benefits

As well as competitive pay scales, we offer generous holiday entitlement. We also offer opportunities for further salary progression based on performance, and the opportunity to join a contributory pension scheme.

Find out more about pay and benefits

How to apply

You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.

If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk.

Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.

Important information

Please note that unfortunately, this role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visas & Immigration points based immigration system; however, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route..

Please consult the Home office website for further information.

DBS check

Buxton and Leek College is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. This post is subject is subject to a Disclosure and Barring Service (DBS) check. An enhanced DBS check will be required, depending on the nature of the role. Any information you provide will be treated in confidence and only used when considering your suitability for the post.

To enable us to process your DBS check please ensure you are able to supply the documentation listed on the DBS website at interview stage.

Coronavirus

Our number one priority is to keep our staff, students and community safe as we continue to work through the pandemic. Upon appointment, full training will be given on the Health and Safety processes we follow.

Find out how we are ensuring the safety of our staff, students and community

Further details

Download Administrative Assistant – Buxton & Leek Leadership Team job descriptionDownload Administrative Assistant – Buxton & Leek Leadership Team job description

Six students walking in a line outside One Friar Gate Square, talking to each other and smiling

Why join Derby?

Challenging, interesting and constantly changing, the University of Derby is an extraordinary place to learn and an incredibly rewarding place to work.

Find out more about working at the UniversityFind out more about working at the University

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.