Satisfactory Academic Progress for Federal Aid Recipients
All students who are in receipt of US Federal Aid whilst studying at the University of Derby are required to make satisfactory progress on their course of study in order to continue to receive Federal Aid.
The university is required by the US Department of Education to check the student’s progress at the end of each term (January and June) and to ensure that they are meeting both the Quantitative and Qualitative requirements.
Students are expected to regularly attend all aspects of their course. Students may not receive aid once they have taken more than 150% of the normal duration of the program (by credit hours) to complete their studies. This applies to both undergraduate and graduate students. Periods of interruption will not count towards this calculation. If a student has attended part of the programme below full-time, then this calculation will be based on the Full Time Equivalent of their studies. For example, two years at 50% will count as one year full-time study.
Undergraduate students: Students are expected to maintain satisfactory progress through their course of study. If a student’s average marks drop below an equivalent of 2.0 GPA/C- (approximately 40-50 mark) the student will be given a Financial Aid Warning until the next disbursement by which time their grades will be expected to be at the required level. If the student achieves the required standard they will be placed in good standing for financial aid. If the marks do not meet the required standard at the next attempt the student will be suspended for the purpose of financial aid. If the student fails at the next attempt and does not proceed on his course of study then Financial Aid will be suspended. If the student meets the requirements for progression on the course of study they will be placed in good standing for financial aid.
Providing the student has not exceeded 150% as determined by credit hours, an Examination Result of ‘Proceed’ is sufficient for disbursements made after results have been published and for the first disbursement of the following academic year. No Progress confirmation is required for the first disbursement for a student’s programme of study.
Postgraduate students: Postgraduate students are expected to maintain satisfactory progression through their course of study. Enquires will be made with the relevant college to check they are progressing towards a good pass in the required time frame and verify attendance before Financial Aid cheques are due. An Examination Result of ‘Proceed’ is sufficient for disbursements made after results have been published and for the first disbursement of the following year. No Progress confirmation is required for the first disbursement for a student’s programme of study. If the student is not progressing, then the student will be given a ‘Financial Aid Warning’. At the time of the next request the student is not progressing then the student’s Financial Aid will be suspended.
Pace of completion
Students are expected to successfully complete 75% of courses attempted. Students failing to meet this requirement will be issued with a ‘Financial Aid Warning’.
If a student transfers from another institution, then credits or courses that will count towards the student’s final degree will be used to calculate a student’s ‘Pace of Completion’.
Students repeating a year or credits need to pass at the next available opportunity in order to regain eligibility for Federal Aid.
Students will be informed by email if they are given a ‘Warning’ or if Financial Aid is probated or suspended. Students may appeal for extenuating or unforeseen circumstances. Verification will be required.
Financial Aid Warning
Students that fail to make Satisfactory Academic Progress will firstly be issued with a ‘Financial Aid Warning’. This warning will last for one payment period (until the next disbursement), during which time a student can still receive Financial Aid. Students that fail to regain Satisfactory Academic Progress by the next disbursement will no longer be eligible for Aid, unless they are successful in an appeal.
To appeal the financial aid suspension, a student must, within 14 calendar days of notification, submit a signed and dated letter of appeal explaining why he or she shouldn't have Financial Aid suspended. A student may appeal due to an emergency condition (such as health, family or catastrophe) and state what has changed in their situation that will allow them to meet Satisfactory Progress at the next evaluation date. Documentation verifying the situation may be requested.
The appeal will be considered and the student notified of a decision within two weeks of the student’s appeal.
Please submit your appeal to the International Student Centre for the attention of the US Federal Loans Administrator.
Financial Aid probation
If a student’s appeal against suspension is successful then the student’s good standing will be placed on probation for the payment period.
A student that has their Federal Aid suspended but continues the course under their own means and subsequently meets Satisfactory Academic Progress standards will be entitled to regain a probationary status and apply for or receive loans.
Students that fail SAP after a period of probation cannot receive aid unless they are successful in a further appeal and develop an academic plan approved by their supervisor.
Students that have exceeded the 150% time limit on their programme cannot receive Federal Aid and cannot be reinstated at any point.
Please note that Students undertaking any part of their course in the USA or drop below 50% full-time study are not entitled to Federal Aid. This regulation is not covered by the Satisfactory Academic Progress Policy above and therefore is not subject to a Financial Aid Warning, Probation or Appeal.
Financial Aid warnings, probation and suspensions related solely to students’ eligibility to receive Federal Student Aid from the US Department of Education and will not affect enrolment status.