Privacy statement

The information that you supply will be held and processed in line with the Data Protection Act 2018, GDPR and subsequent legislation.

We use this information to make arrangements for the Award Ceremonies.

Your name, student number, and programme of study/award title will be shared with our gown hire and photographic company, Ede and Ravenscroft, to enable you to order your academic gown and hood.

Your name and award title will be listed in our Awards Ceremony brochure. This brochure will also list prize winners. Those who obtain 1st Class Honours/Distinction will have their entry denoted. No other classifications are named in the brochure.

Your name will be shared with our merchandising partners, namely First Sight Media, who provide services such as; live web streaming of the ceremonies, production of ceremony DVDs.

If you wish to remove your details from any/all of these activities you’ll need to notify us by email at by 13 October 2021.

We may contact you to determine further requirements.

We retain this data for the current academic year + 6 years, after such time it will be securely destroyed.

Our lawful basis for processing this data is Legitimate Business Interest.

Our Data Protection Officer (DPO) is James Eaglesfield on +44 (0)1332) 591762. Our Deputy DPO is Helen Rishworth on +44 (0)13332 591954. Alternatively you can email

Further information on how we handle your information can be found on our Privacy Notice.