Privacy statement

The information that you supply will be held and processed in line with the Data Protection Act 2018, GDPR and subsequent legislation.

We use this information to make arrangements for the Award Ceremonies.

Your name, student number, and programme of study/award title will be shared with our gown hire and photographic company, Ede and Ravenscroft, to enable you to order your academic gown and hood.

Your name and award title will be listed in our Awards Ceremony brochure. This brochure will also list prize winners. Those who obtain First Class Honours/Distinction will have their entry denoted. No other classifications are named in the brochure.

Your name, and email address will be shared with a company that supplies the stage clip that you receive after the ceremony if you attended.

If you wish to remove your details from any/all of these activities you’ll need to notify us by email at graduation@derby.ac.uk by 27 March 2022

We may contact you to determine further requirements.

We retain this data for the current academic year + 6 years, after such time it will be securely destroyed.

Our lawful basis for processing this data is Legitimate Business Interest.

Our Data Protection Officer (DPO) Helen Rishworth on +44 (0)13332 591954. Alternatively, you can email gdpr@derby.ac.uk.

Further information on how we handle your information can be found on our Privacy Notice.