Supplier Registration Notes - Procurement, Suppliers and Tendering - University of Derby

Guidance Notes

Please read the Terms of Use fully before using the Supplier Portal, containing information about how you may use this portal. If you are unsure about the content of these Terms, please seek advice from your management team prior to completing the portal. 

During the registration process, you will be asked to enter details including your company number (if applicable), bank details and Insurance details.


For the purpose of this Supplier Registration:

  • A Business is either a Limited Company, PLC or Partnership (anything other than a Sole Trader) and registered with Companies House.

  • An Individual is someone who is a sole trader


  1. Please use the navigation button “Next” and “Previous” to move between steps or “Save for Later” to save your details to be resumed later. Once you have provided all the required information, proceed to the “Submit” step where you may submit your registration and you will receive an email confirmation shortly after.
  2. You can click the Help (question mark) icons on each registration page to find additional guidance during online registration.
  3. Mandatory Information and questions that are required to successfully complete registration are designated by an asterisk (*).
  4. You must enter the mandatory information to proceed to the next step, but your entries are not saved until you click either the Save for Later button or the Submit button, where this is displayed on the page
  5. Click on the Save for Later button to save your work as many times as required and you can then return to complete your registration at your own convenience.
  6. The Exit button will cancel the registration process without saving
  7. You can use ‘Add Attachments to attach any supporting information such as your Insurance Details.


**Please do not use the Attachments button to upload your Invoices. Your Invoices should be sent to quoting a Purchase Order number. Please refer to the University’s Invoicing Procedures on the welcome page.


If you wish to return to the registration process you will need:

  • Your Registration ID (this will be emailed to you in your confirmation and will be in the format “Your supplier registration form, registration ID 0000000022 has been submitted.
  • The Supplier Unique Identifier you entered at the start of the registration. This is your company number or if you are an individual, the email address you created when you first registered. Your details will be reviewed by the Procurement Team who may contact you by telephone to verify the details you have provided.


Suppliers are required to adhere to the following policies and terms during Step 2 of the Registration process. These Policies can be viewed on the Welcome Page of this Registration and also available at:

  1. Terms and Conditions
  2. Anti-Bribery
  3. Health & Safety Policy
  4. Equality & Diversity Policy
  5. The University’s Invoicing Procedures



If you have any queries, or require support completing the form, please contact the

Procurement Team on 01332 591094 or email