Car and driver service

Transport and travel
University driver

The University has its own in-house car and driver service available for staff to book for the following tasks:

  • For staff arriving at airports after long flights
  • For senior management and directorate as required
  • For collecting VIP guests, VIP visitors and guest lecturers, where appropriate
  • For essential meetings for non-driving staff, in locations inaccessible to public transport
  • Transport for students in connection with their courses (must be booked by an authorised member of staff)

To discuss other types booking or specialised vehicle requirements please contact the transport office on extension 1115.

To make a booking please complete a car and driver request form below. To guarantee a booking, one weeks notice is required.

Cost of service

The car element is charged at the same rate as a pool car (including any return mileage), £17.50 for a day (includes 50 miles) then 35p a mile up to 100 miles and 25p a mile over 100 miles

Driver costs are typically charged at £10 per hour, although where full time staff are used, this rate will be charged at either time and a half or double time outside of core hours.

Booking Details
Please use the form below to book a rental car or one-way hire.
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Journey Details
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  Further Information  
Terms and Conditions

Car and Driver Charges

  1. The cost centre / detail code supplied will be charged at a rate of £17.50 a day for up to a 50 mile round trip (inclusive of fuel).
  2. Mileage over 50 miles in a day is charged at 35p a mile up to 100miles (inclusive of fuel). Mileage thereafter is charged at 25p a mile.
  3. Casual Drivers are charged at £10 per hour
  4. Staff overtime is charged at £15 an hour (£20 on Sundays)

Conditions

  1. The driver must be allowed to take necessary breaks to stick to driving time laws.
  2. The transport department will allocate either a casual driver or staff driver according to their availability. 
  3. Vehicles must be treated with respect and returned in a reasonable state of cleanliness. Excessive soiling will be subject to a valeting charge.
  4. If a vehicle and driver are booked and not used, standard charges will be made unless it is cancelled with at least 24 hours notice.
  5. A weeks notice is required for bookings to ensure availability of 1 way hire, delivery or collection.
   
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Use of personal data

Our policy is to only use the data you supply to us for use in regard to the work of the University of Derby. We do not pass on your data to any other third party under any circumstances.

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