Human Sciences Research Ethics Committee

Your guide to the application process

This page has been put together to guide you through the ethics application process. Within this committee we review and grant ethical approval for any research conducted by fellow members of staff or any of our postgraduate students studying within the Life Sciences department of the College of Life and Natural Sciences.

We also review applications if you are an external researcher conducting collaborative research with a member or members of our CLANS Life Sciences staff and have secured ethical approval for your research at your host institution. However, if you intend to run any research project on University of Derby premises you must get ethical approval from the Human Sciences Research Ethics Committee.

When do I need to apply for ethical approval?

If you are a member of staff or a postgraduate student wishing to undertake any piece of research, then you will need to apply for ethical approval before you can collect your data. Likewise, if you are an external researcher and you wish to conduct some research using our staff, students or equipment, then you will need to apply through this committee to do so.

Exceptions:

  • You are a member of staff or one of our postgraduate students conducting research where NHS Research Ethics Committee approval is being sought. In this case, the Chair of the Human Sciences Research Ethics Committee only requires a copy of the NHS ethics application and a copy of the approval letter for recording and auditing purposes.
  • You are an external researcher and are conducting collaborative research with a member or members of our Human Sciences staff and have secured ethical approval for your research at your host institution. However, if you intend to run any research project on University of Derby premises you must get ethical approval from the Human Sciences Research Ethics Committee.
  • If you are an Undergraduate or Masters student studying here at the university, who is conducting research for an Independent Study. You will be given ethical approval through the Independent Studies Ethics Committee. Please see your module leader or look at the Independent Study module web page for further information.

Please be aware that you will need to have ethical approval from this Human Sciences Research Ethics Committee and be in receipt of your ethics approval form before you can begin to collect any data for your research study.

How do I apply for ethical approval?

You will need to complete the Human Sciences Staff and Postgraduate Students Ethics Form‌ and return this by email to the Chair of the committee, also copying in the Deputy Chair. In addition to this form, you will need to supply supplementary information depending on the nature of your study. This could be copies of questionnaires you wish to use, information sheets, consent forms or interview questions.

You will receive feedback and decision within one week of the meeting (dates and deadlines below). Outcomes are in the form of one of the following decisions from the committee:

  1. Ethical approval granted in full and you can commence data collection immediately.
  2. Clarification on certain points or further documentation may be requested. Once you have responded to these points you will receive ethical approval via Chairs action (i.e. the next application will not need to be reviewed by the next committee meeting).
  3. Substantial review of the ethics application is needed and it needs to be re-submitted to the next meeting of the ethics committee.
  4. Ethics committee is not able to decide and refers the application to Faculty Research Committee or University Ethics Committee.
  5. Ethics application is denied outright.

(N.B It is extremely rare for the Human Sciences Research Ethics Committee to be unable to make a decision on an ethics application, refer it, or to deny ethical approval outright.)

Once a decision has been reached you will receive an ethical approval form. You will then be able to begin collecting data.

The committee meets once a month and there is a deadline prior to each meeting for submitting applications. See below for 2016/17 application deadline and meeting dates.

Application deadline Meeting date Feedback to applicants
Mon 1 Aug 2016, 12pm Tues 20 Sept 2016, 10am-12pm Tues 27 September 2016
Mon 19 Sept 2016, 12pm Tues 18 Oct 2016,  10am-12pm Tues 25 October 2016
Mon 17 Oct 2016, 12pm Tues 15 Nov 2016, 10am-12pm Tues 22 November 2016
Mon 14 Nov 2016, 12pm Tues 13 Dec  2016, 10am-12pm Tues 20 December 2016
Mon 12 Dec 2016, 12pm Tues 17 Jan 2017, 10am-12pm Tues 24 January 2017
Mon 16 Jan 2017, 12pm Tues 14 Feb 2017, 10am-12pm Tues 21 February 2017
Mon 13 Feb 2017, 12pm

Tues 14 Mar 2017, 10am-12pm

Tues 21 March 2017
Mon 13 Mar 2017, 12pm Tues 25 April 2017, 10am-12pm Tues 2 May 2017
Mon 24 Apr 2017, 12pm Tues 23 May 2017, 10am-12pm Tues 30 May 2017
Mon 22 May 2017, 12pm Tues 20 June 2016, 10am-12pm Tues 27 June 2017
Mon 19 Jun 2017, 12pm Tues 18 July 2017, 10am-12pm Tues 25 July 2017

Please submit ethics application forms and direct any enquiries to:

Dr Frances Maratos
Chair of Human Sciences Research Ethics Committee
College of Life and Natural Sciences
University of Derby
Derby
DE22 1GB

Tel: 01332 593053
Email: f.maratos@derby.ac.uk

Please cc: Callum Osler and Stuart Wain into all email correspondence

Callum Osler: c.osler@derby.ac.uk
Stuart Wain: s.wain@derby.ac.uk

Contact us

Dr Frances Maratos

Chair of Human Sciences Research Ethics Committee

E: f.maratos@derby.ac.uk

T: 01332 593053

Please cc: Callum Osler and Stuart Wain into all email correspondence

E: c.osler@derby.ac.uk
E: s.wain@derby.ac.uk