Exceptional Extenuating Circumstances

» Who does this policy cover?

This policy covers students registered for modules that commenced after 01 August 2011. For modules where teaching has commenced prior to 01 August 2011, please speak directly to your Programme Leader for further assistance.

» What form do I need to complete?

You'll need to download the form EEC1 and complete all the required information.

The form can then be submitted by email or printed and handed in to your Student Support Centre. If you submit your evidence after your EEC1 form, you must complete the form EEC1A and submit this with your evidence. Confidential envelopes for your evidence are available from your Student Support Centre.

Your EEC1 form must be received five working days before the panel date or it will be considered at the next panel for your faculty (this does not include the day of the panel).  Please see "When are my faculty panel dates" for dates that your EEC application paperwork needs to be submitted by for consideration at the next panel.

Please note that your assignment must be submitted by your usual submission method and should not be attached to your email with your EEC1 application.

If you need assistance completing your form, please contact your  Student Support Centre.

» What evidence do I need to provide?

All evidence must be provided by a professional who has specialist knowledge of the circumstance. The evidence must be received five working days before the panel (not including the day of receipt). If your evidence has not been received, the application will not be progressed to that panel. Applications where evidence has not been provided will be held for a maximum of two panels only.

» Do I still need to submit my assignment?

When a claim for exceptional extenuating circumstances is submitted against coursework, you are still required to hand in your incomplete work including part-completed coursework, notes etc by the original submission deadline.

If you don't submit any work the mark recorded will be a non-submission and the appropriate penalty will be applied. In the event that your claim is unsuccessful, the submitted work will be marked as a completed submission.

Exceptions to this will only apply where it would have been impossible for you to hand in any work by the deadline. Examples may include: hospitalisation, flight disruption, natural disaster and mental impairment.

» When are my faculty panel dates?

Faculty	Date of Panel	Submit paperwork by
Arts, Design and Technology	19 December 2012	Friday 7 December 2012
	30 January 2013	Tuesday 22 January 2013
	26 February 2013	Monday 18 February 2013
	19 March 2013	Monday 11 March 2013
	30 April 2013	Monday 22 April 2013
	21 May 2013	Monday 13 May 2013
	5 June 2013	Tuesday 28 May 2013
	30 August 2013	Thursday 22 August 2013
Business, Computing and Law	5 February 2013	Wednesday 30 January 2013
	16 April 2013	Wednesday 10 April 2013
	11 June  2013	Wednesday 5 June 2013
Buxton	5 December 2012	Tuesday 27 November 2012
	16 January 2013	Tuesday 8 January 2013
	6 March 2013	Tuesday 26 February 2013
	24 April 2013	Tuesday 16 April 2013
	22 May 2013	Tuesday 14 May 2013
Education, Health and Sciences	5 December 2012	27 November 2012
	18 January 2013	11 January 2013
	30 January 2013	23 January 2013
	13 February 2013	6 February 2013
	1 March 2013	22 February 2013
University of Derby Corporate	3 December 2012	26 November 2012
	14 January 2013	7 January 2013
	4 February 2013	28 January 2013
	4 March 2013	25 February 2013
	1 April 2013	25 March 2013
	6 May 2013	1 May 2013
	10 June 2013	5 June 2013
University of Derby Online	4 December 2012	27 November 2012
	15 January 2013	8 January 2013
	5 February 2013	29 January 2013
	5 March 2013	26 February 2013
	2 April 2013	26 March 2013
	7 May 2013	2 May 2013
	11 June 2013	4 June 2013
	9 July 2013	2 July 2013

» When will I receive a decision?

Once your claim has been submitted, it will be forwarded to a panel for consideration. Panels will meet according to a schedule published at the beginning of each academic year. The panel will be required to provide a judgement on each claim within five working days of its meeting. Their decision as to whether or not the claim is upheld will be entered onto the system and will normally be communicated to you via your Unimail account.

» What if I can't meet my new deadline?

If you have a new deadline for your first attempt at the work, you're able to submit up to seven days late, but your work will achieve a maximum grade of 40%.

If the work is a referral, and you miss the new deadline, there is no opportunity to hand it in late and it will be considered a non-submission.

» What factors aren't covered by the policy

Claims for exceptional extenuating circumstances won't normally be approved if they arise from matters which the student can control:

• A student's failure to organise her/his time appropriately;
• A student's own negligence or carelessness;
• Circumstances for which a student has had ample opportunity to plan;
• Circumstances which a student didn't disclose at the appropriate time (unless they were unable to do so due to circumstance e.g. their mental capacity was impaired).
• Circumstances already addressed in a student's support plan.
• Any failure of  computer related equipment.

» What if I have an ongoing disability?

This policy does not apply where a student has a disability or ongoing medical condition as this should be reported to the Student Wellbeing Service at application stage, on enrolment, or as soon as possible thereafter. It can be properly recorded and appropriate arrangements to support the student put in place to ensure that the student is not disadvantaged. It does, however, apply to a claim for a circumstance not covered by their support plan.

» How do I appeal the decision?

If your claim for exceptional extenuating circumstances (EEC) was rejected by the panel, you may be able to appeal.

» How can I contact my faculty?

On Campus Learners 

You can find out how to contact your Faculty Office and where it is located here.

Online Learners

If you're an online learner you can contact 01332 592228 for guidance, if you're unsure of your faculty