Transport costs policy
Rationale
This policy is in response to the high number of requests from partners for help with transport costs following the end of Aimhigher.
Although we do not have an allocated budget for funding costs, after consultations with many partners, who've expressed that they'd prefer help with transport costs rather than free lunches, we've managed to secure a small pot of funding which will now be made available for help towards transport costs.
This however means we'll not fund lunches at any Big University Experience, Year 12 information or younger years experience days.
This funding is open to all partners but because we only have a small amount of money available this will be allocated on a first come first served basis.
Eligibility criteria
To make it available for as many as possible for as long as possible the following criteria will apply;
- Partners can apply for help towards transport costs no more than twice per academic year.
- Priority will be given to those bringing groups to scheduled events rather than events which a partner requests solely for their own students.
- It can be used for no more than 50% of the full cost of transport, up to a maximum of £125 for coach travel and £40 for minibus travel.
- For help towards minibus costs a minimum of 10 students should attend an event.
- For help towards coach costs a minimum of 20 students should attend an event.
To ensure the funding is used where it is most needed it won't be possible to use it to cover the cost of a partner using their own school/college minibuses.
Help towards transport costs will not be honored if attendance at an event is less than 75% of booked places.
How to apply
Requests for help with transport costs should be made at the time of booking or with a minimum of four weeks notice.
As we need to raise purchase orders in advance of events, you will not be able to apply for funding after an event has taken place.
Complete the transport costs assistance application form or fill out the application form below with some evidence of the full costs of the transport (an estimate of costs from a transport company is ideal).
We'll inform you within a week of receipt of an application whether your request has been approved.
Invoicing
To access funding you should invoice us after the event. Invoices should be sent to :
Graham Hammersley
Finance Officer,
Marketing,
University of Derby,
Kedleston Road,
Derby,
DE22 1GB.
If you have any questions about this policy any member of the Education Liaison team will be happy to help you.
