Event management services
Event Management at Derby
The proactive support provided by the conference office staff was excellent
”Professor Trevor Brown, University of Derby
By booking your event at the University of Derby, you can be assured of our help and assistance from your initial enquiry, preparation through to being on hand throughout your event. We'll liaise with all service providers here at the University to ensure the smooth running of your event.
The event management service can be tailored to meet your individual requirements. Prices depend on the scope of the event and the extent of the services needed. We would be pleased to meet with you to discuss your individual requirements and advise of any costs. Some of the services offered include:
Financial Planning and Management
- Preparation of conference budget, with updates as required
- Handling of fee collection and banking
- Handling of accounts and invoices
- Preparation of financial summary
Programme and Project Management
- Preparation of schedule
- Liaison with organisers and service providers
- Meet and greet VIPs, speakers and visitors.
Registration
- Handling of enquiries
- Letters of confirmation to delegates
- Preparation of badges, conference packs and joining instructions
- Manning of registration desk and stewarding of event
Social Programmes
- Venue research and booking of suitable venues for day/evening functions and outings
- Liaison with venues over programmes, schedules and invoicing
- Management of ticket sales, ticket allocations and attendance lists
- Transport and other logistical requirements
Hotel/Halls of Residence
- Handling of booking/confirmation of delegates and speakers accommodation
Support Services Liaison
- Liaison with catering services
- Liaison with audio visual services and dedicated technical support
- Liaison with facilities including portering services and cleaning.
During the Event
- Registration and enquiry desk staff, including stewards at railway station, airport, on coaches, etc.
- Full venue signage including breakout rooms.
After the Event
- Final event accounts.
- Questionnaires - design and monitoring of questionnaires.
If you would like to discuss any upcoming conferences, exhibtions, meetings or corporate events with our Events team please contact us on 01332 597911 Or email for further information.
