Creating accessible Word documents - Creating accessible electronic learning resources - University of Derby

Creating accessible Microsoft Office Word documents

This page provides general guidance on making Word documents more accessible. Some of the points are linked to help guides, which explain how to implement the recommendation.

Microsoft Word documents accessibility checklist

This list has been designed to assist you during the creation of a learning resource. You will need to use your own judgement about what is or isn’t appropriate, as this will change depending on your particular context.

Text
Text is size 12 or 14 with larger headings.
Sans serif font used (Arial, Verdana, Comic Sans).
Text colour not used to convey meaning.
Contrast is high between the colour of the text and the background.
No underlined text or italics.
Layout
Styles have been used to identify headings.
Headings within document have been replicated in navigation panel.
Text is aligned to the left.
1.5 line spacing used.
Links
Meaningful text is used for hyperlinks/web links.
screen tips have been added to links.
Images, tables, graphs and charts
Appropriate alternative text has been added to images, graphs, charts and tables.
Images have been added in line with text.
Images do not contain text that is not provided elsewhere.
Tables have a simple strcuture with column and row headers identified.
Charts and graphs need to be avoid the use of green, red or pink
Audio and Video
Audio linked to or connected within the document has transcript available.
Video linked to from the document has transcript closed captioning available for audio 
Final Checks
The accessibility checker in Office 2010 has found no accessibility issues.

 

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