Creating accessible PowerPoint presentations - Creating accessible electronic learning resources - University of Derby

Creating accessible PowerPoint presentations

This page provides general guidance on making PowerPoint presentations more accessible. Some of the points are linked to help guides, which explain how to implement the recommendation.

Microsoft PowerPoint presentations accessibility checklist

This list has been designed to assist you during the creation of a learning resource. You will need to use your own judgement about what is or isn’t appropriate, as this will change depending on your particular context.

Text
Text is size 24 and larger for headings.
Sans serif font used (Arial, Verdana, Comic Sans).
Text colour not used to convey meaning.
Contrast high between the colour of the text and the slide background.
No underlined text or italics.
Text is short and concise and expanded upon points within the notes section.

Layout
Slides use the default PowerPoint layouts.
Animations are simple and help organise information into manageable chunks.
Each slide has a unique title.
Outline view shows all text based content.

Images, tables, graphs and charts
Appropriate alternative text has been added to images, graphs, charts and tables.
Images do not contain text that is not provided elsewhere.
Tables have a simple structure with column and row headers identified.
Charts and graphs do not use green, red or pink.

Audio and Video
Audio linked to or contained within the document has transcript available.
Video linked to from the document has transcript or closed captioning available for audio.

Notes
Add the text from the slides to the note section.
Expand upon these points if needed in the notes.

Final Checks
The accessibility checker in Office 2010 has found no accessibility issues.

 

Resources

JISC TechDis Accessibility Essentials - PowerPoint

OIT Office of Information Technology - Microsoft PowerPoint

WebAIM PowerPoint Accessibility

Microsoft Office advice on creating accessible PowerPoint presentations

Accessible Digital Office Document Project - Advice on accessible PowerPoint Presentations

Quick guides for making Word, PowerPoint and PDF documents accessible

 
 
 

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